Administrative Assistant Temporary

Community Action Partnership of San Bernardino•San Bernardino, CA

1d•$22 - $25•Onsite

About The Position

Community Action Partnership of San Bernardino County (CAPSBC) is a non-profit public benefit corporation dedicated to assisting low-income individuals and families become stable and self-sufficient. As the designated Community Action Agency for San Bernardino County, CAPSBC serves a large population of low-income families, elderly, and homeless residents. The agency's mission is to empower residents towards self-reliance and economic stability, with a vision to eliminate the effects of poverty. The Family Development Program (FDP) specifically focuses on providing tools and support to strengthen families and communities, helping clients overcome barriers to self-sufficiency through resources in affordable housing, employment, education, and self-determination.

Requirements

Thirty (30) semester forty-five (45) quarter units of completed College coursework in behavioral science; public/business administration, social science, education, or a closely related field.
Minimum three (3) years of progressive administrative experience coordinating and developing social service programs that provide comprehensive services to low-income individuals and families.
Minimum of two (2) years preparing and filing taxes through VITA or paid tax preparation services.
Demonstrated experience with case management practices, client service planning, volunteer coordination, community outreach, and multi-site program logistics required.
Proficiency in computer applications, including MS Office Suite 360, Adobe Reader, web browsers, and case management software.

Nice To Haves

Bachelor’s (BA/BS) in Finance, Accounting, Economics, Business, Public Administration, or a closely related field.
Experience supporting or coordinating financial literacy programs preferred.

Responsibilities

Directs operations of the Volunteer Income Tax Assistance (VITA) program, including site management, volunteer coordination, tax preparation, quality assurance, compliance monitoring, and performance reporting.
Designs and delivers financial literacy and asset development services, including educational workshops and Asset building.
Establishes and maintains strategic partnerships with community organizations, financial institutions, workforce development entities, and educational institutions to expand service delivery and resource accessibility.
Provides case management services, including client assessment, individualized service planning, referral coordination, and outcome-focused coaching to support financial capacity and self-sufficiency.
Ensures program compliance with federal, state, and contractual requirements.
Maintains program documentation, collects and analyzes performance data, and prepares reports for funders and stakeholders.
Supports grant development, proposal writing, and program planning initiatives in collaboration with program leadership.
Represents the organization in external forums and maintains flexible availability to meet program demands.
Communicates effectively in written and oral formats with diverse audiences, including presentations to small and large groups.
Independently composes professional correspondence, memorandums, administrative reports, and financial documentation.
Completes client-related forms, files, and documents accurately in a timely manner.
Assesses community needs and develop appropriate service partnerships to enhance program effectiveness and resources accessibility.
Analyzes complex problems, identifies alternative solutions, evaluates consequences, and implements recommendations to achieve program goals.
Operates standard office equipment and demonstrates proficiency in computer applications, including MS Office Suite 360, Adobe Reader, web browsers, and case management software.
Works effectively in a fast-paced environment with strict deadlines and frequent public contact via phone and in person.
Operates agency or personal vehicle safely for official business purposes.