Administrative Assistant Temporary

Community Action Partnership of San Bernardino • San Bernardino, CA

10h • Onsite

About The Position

Community Action Partnership of San Bernardino County (CAPSBC) is a non-profit public benefit corporation dedicated to assisting low-income individuals and families become stable and self-sufficient. As the designated Community Action Agency for San Bernardino County, CAPSBC serves a large population annually across numerous cities and communities. The mission is to support, advocate for, and empower residents to achieve self-reliance and economic stability, with a vision to eliminate the effects of poverty. The Family Development Mission focuses on providing tools and support to strengthen families and communities, assisting clients in overcoming barriers to self-sufficiency by identifying and providing resources in areas such as affordable housing, employment, educational opportunities, and self-determination.

Requirements

• Thirty (30) semester forty-five (45) quarter units of completed College coursework in behavioral science; public/business administration, social science, education, or a closely related field.
• Minimum three (3) years of progressive administrative experience coordinating and developing social service programs that provide comprehensive services to low-income individuals and families.
• Experience must include a minimum of two (2) years preparing and filing taxes through VITA or paid tax preparation services.
• Demonstrated experience with case management practices, client service planning, volunteer coordination, community outreach, and multi-site program logistics required.
• Ability to sit at a desk for most of the day and perform phone or computer work for extended periods.
• Ability to lift and move paperwork and files up to 20 pounds.
• Regularly required to speak and hear clearly, and to use hands to handle objects, and operate a keyboard.
• Ability to make presentations and appeals throughout the community in locations.
• Must maintain a valid and current California Driver License, be insurable, and have/maintain a safe driving record throughout employment.
• Employees with a vehicle registered in their name must maintain state mandated personal automobile insurance coverage throughout the course of employment.

Nice To Haves

• Bachelor’s (BA/BS) in Finance, Accounting, Economics, Business, Public Administration, or a closely related field.
• Experience supporting or coordinating financial literacy programs preferred.

Responsibilities

• Directs operations of the Volunteer Income Tax Assistance (VITA) program, including site management, volunteer coordination, tax preparation, quality assurance, compliance monitoring, and performance reporting.
• Designs and delivers financial literacy and asset development services, including educational workshops and Asset building.
• Establishes and maintains strategic partnerships with community organizations, financial institutions, workforce development entities, and educational institutions to expand service delivery and resource accessibility.
• Provides case management services, including client assessment, individualized service planning, referral coordination, and outcome-focused coaching to support financial capacity and self-sufficiency.
• Ensures program compliance with federal, state, and contractual requirements.
• Maintains program documentation, collects and analyzes performance data, and prepares reports for funders and stakeholders.
• Supports grant development, proposal writing, and program planning initiatives in collaboration with program leadership.
• Represents the organization in external forums and maintains flexible availability to meet program demands.
• Communicates effectively in written and oral formats with diverse audiences, including presentations to small and large groups.
• Independently composes professional correspondence, memorandums, administrative reports, and financial documentation.
• Completes client-related forms, files, and documents accurately in a timely manner.
• Assesses community needs and develop appropriate service partnerships to enhance program effectiveness and resources accessibility.
• Analyzes complex problems, identifies alternative solutions, evaluates consequences, and implements recommendations to achieve program goals.
• Operates standard office equipment and demonstrates proficiency in computer applications, including MS Office Suite 360, Adobe Reader, web browsers, and case management software.
• Works effectively in a fast-paced environment with strict deadlines and frequent public contact via phone and in person.
• Operates agency or personal vehicle safely for official business purposes.

Benefits

• Reimbursement per mile for use of his/her personal vehicle for business purposes (excluding driving from home and to work) based on the approved IRS mileage rate.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree