Program Coordinator I P9
About The Position
The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, Texas A&M – Fort Worth and the Texas A&M - RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond. The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance. Salary: $3,657.34 - $4,166.66 per month commensurate with experience. Job Description Summary: The Program Coordinator I P9, under general supervision, supports the coordination and execution of events and programs within Texas A&M Innovation. The position provides logistical and administrative assistance for event operations and supports digital platforms, communications, and post-event processes. The Events Coordinator ensures that all assigned tasks are executed with professionalism, attention to detail, and alignment with the office's strategic objectives.
Requirements
- Bachelor’s degree or equivalent combination of education and experience.
- Two years of related experience in event coordination, administrative support, or program operations.
- Knowledge of word processing, spreadsheet, and database applications.
- Verbal and written communication skills.
- Ability to move event materials (up to 25 lbs) and assist with physical setup/tear down.
- Ability to remain on feet for extended periods during events.
- Must be able to work occasional early mornings, evenings, or weekends as event schedules require.
- Ability to operate standard office equipment and communicate effectively in both in-person and digital formats.
- Ability to multitask and work cooperatively with others.
- This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only.
- Only complete applications will be considered for employment at The Texas A&M System Offices.
- Incomplete job application data could result in your application being rejected without an option to reapply.
- A cover letter and resume may be required in addition to a completed employment application.
- All positions are security-sensitive.
- Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Responsibilities
- Coordinates logistics for assigned events, including venue setup, catering support, signage assistance, registration materials, and AN needs.
- Serves as on-site support during events, assisting with real-time logistics, guest flow, and other day-of event related tasks.
- Maintains and organizes event-related records and files using Microsoft Teams, OneDrive, and other shared digital workspaces.
- Updates and manages event registration platforms such as Accelevents and Livewhale; assists with data tracking and reporting.
- Assists with contact list maintenance and enters information into CRM systems such as PipeDrive.
- Prepares event materials including name badges, printed handouts, and signage (as needed).
- Collects and compiles post-event data such as attendance and survey responses.
- Drafts and sends communications including confirmation emails, reminders, and follow-ups under direction from supervisor.
- Performs other duties as assigned to support efficient program and event execution.
Benefits
- competitive health benefits
- paid vacation, sick leave, and holidays
- a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS)
- if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor
- additional voluntary tax deferred annuity (TDA) options
- tuition assistance
- wellness programs to promote work/life balance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
