Program Coordinator, for Fiscal & Data Analytics Housing

Boston University•Boston, MA

16d•$22 - $26

About The Position

The Program Coordinator for Fiscal & Data Analytics provides administrative, financial, and data support to the Assistant Director for Fiscal & Data Analytics. The position supports departmental financial operations, expense tracking and reconciliation, procurement, vendor management, reporting, data analysis, building licensing, Convenience Points administration, and Power BI dashboard development.

Requirements

Proficiency in BU works
Experience with purchase orders, journal entries, financial reporting, and reconciliation
Experience tracking expenditures and supporting account reconciliation
Experience coordinating billing and charges
Experience monitoring funding and ensuring compliance with guidelines
Experience coordinating vendor contract renewals, tracking, and payments
Experience preparing purchase requisitions and purchase orders
Experience verifying price quotes
Experience processing invoices and disbursements
Experience reconciling orders
Experience communicating with vendors
Experience confirming receipt and delivery of goods and services
Experience ordering departmental supplies
Experience maintaining financial documentation and filing systems
Experience preparing expense reports
Experience with data collection, validation, and maintenance
Experience with operational and financial data for dashboards and reporting
Experience gathering and verifying information related to financial activity, housing facilities, occupancy, building information, and other operational statistics
Experience coordinating the collection, organization, and preparation of documentation for licensing renewal processes
Experience maintaining licensing records
Experience working with university departments and external stakeholders
Experience maintaining a database of purchases and associated expense worksheets
Experience recording, monitoring, and reporting activity
Experience preparing reports
Experience researching and reconciling discrepancies
Experience developing, maintaining, testing, and updating Power BI dashboards
Experience with data validation and report development
Experience with dashboard enhancements

Nice To Haves

Experience with Illumia, StarRez, CCURE, or other departmental systems and services
Experience with Sourcing and Accounts Payable
Experience with Auxiliary Services reporting

Responsibilities

Conduct daily financial operations in BU works, including purchase orders, journal entries, financial reporting, and reconciliation of departmental funds.
Track expenditures and support account reconciliation for shared cost centers.
Coordinate billing and charges to university departments for special groups and programs.
Monitor special and capital funding to ensure project-specific expenditures are appropriately tracked and comply with university guidelines.
Coordinate vendor contract renewals, tracking, and payments, including Illumia, StarRez, CCURE, and other departmental systems and services.
Provide fiscal and administrative support to the Assistant Director for Fiscal & Data Analytics by maintaining accurate records of departmental expenses.
Prepare purchase requisitions and purchase orders, verify price quotes, process invoices and disbursements, reconcile orders, and coordinate with Sourcing and Accounts Payable.
Communicate with vendors, confirm receipt and delivery of goods and services, order departmental supplies, maintain financial documentation and filing systems, prepare expense reports, and perform related administrative functions.
Assist with the collection, validation, and maintenance of operational and financial data used for departmental dashboards and reporting.
Gather and verify information related to financial activity, housing facilities, occupancy, building information, and other operational statistics to support accurate and timely reporting, analysis, and decision-making.
Coordinate the collection, organization, and preparation of documentation required for the biannual dormitory licensing renewal process.
Maintain accurate licensing records and work with appropriate University departments and external stakeholders to ensure required materials are complete and submitted according to established timelines.
Maintain the database of Convenience Points purchases, and associated expense worksheets used for budget submissions and quarterly reconciliation and confirmation processes.
Record, monitor, and report daily and weekly Convenience Points activity across all locations and prepare required reports for Auxiliary Services.
Research and reconcile discrepancies as needed to ensure data accuracy.
Partner with the Assistant Director for Fiscal & Data Analytics to develop, maintain, test, and update Power BI dashboards supporting cyclical Housing operations.
Assist with data validation, report development, and ongoing dashboard enhancements to provide timely and meaningful operational and financial information to Housing leadership.