Program Coordinator (Clinical Placement Coordinator) - Pre-licensure Programs, College of Nursing

University of Illinois Chicago•Chicago, IL

1d•Hybrid

About The Position

The Clinical Placement Coordinator, Pre-licensure Programs supports the coordination and execution of clinical placement and onboarding processes for pre-licensure students. This role ensures students are placed in high-quality clinical learning environments and meet all clinical site requirements in a timely and compliant manner. The Coordinator works closely with program directors, faculty, clinical partners, and the compliance team to facilitate efficient placement processes and support student success.

Requirements

Bachelor’s degree.
A total of one (1) year (12 months) of experience coordinating clinical placements and onboarding requirements within a healthcare or academic setting.
(Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

Nice To Haves

Master's degree in nursing, health administration, higher education, or related field.
Experience in clinical placement coordination, healthcare administration, academic program support, or a related field.
Familiarity with clinical compliance and onboarding requirements in healthcare settings.
Demonstrated experience working with clinical placement or compliance systems (e.g., MyCE, Exxat, CastleBranch, or similar platforms).
Experience in an academic health sciences or college of nursing environment.

Responsibilities

Coordinate clinical placements for Chicago-based pre-licensure nursing students (undergraduate and graduate entry).
Collaborate with program directors, course coordinators, and faculty to align placements with curriculum objectives and program needs.
Analyze enrollment data and use learning management system (LMS) tools to forecast student numbers, determine placement needs, and submit requests to clinical partners.
Partner with clinical site coordinators to secure and confirm placements, ensuring appropriate capacity and quality learning experiences.
Maintain accurate records of clinical sites, student placements, faculty assignments, and preceptors within designated systems.
Identify and help develop new clinical placement opportunities to expand and sustain site capacity.
Generate reports and maintain documentation for accreditation (e.g., CCNE), internal reporting, and program evaluation.
Support and optimize clinical placement systems (e.g., Exxat, Clinician Nexus, myCE, etc.), ensuring data integrity and efficient workflows.
Collaborate with the Director of Clinical Operations to maintain clinical courses, rotations, and placement slots in placement software.
Enter and update student, site, and preceptor data, ensuring accuracy and completeness in clinical placement systems.
Coordinate student compliance and onboarding requirements in accordance with clinical affiliate policies, university guidelines, and regulatory standards.
Partner with the Compliance Specialist to track, verify, and document student requirements (e.g., immunizations, background checks, certifications).
Serve as a liaison between clinical agencies and the College of Nursing for site-specific onboarding requirements, trainings, and documentation.
Communicate compliance expectations, deadlines, and procedures to students, faculty, and staff.
Process clinical onboarding requirements within compliance systems (e.g., Clinician Nexus, myCE, Scholar, and site-specific platforms).
Facilitate EMR and ID badge access as a College of Nursing Access Requestor for UI Health, including troubleshooting access issues.
Monitor changes in clinical agency requirements and update processes and communications to maintain compliance.
Maintain consistent, professional communication with students, faculty, program leadership, and clinical partners to support clinical placement operations.
Serve as a resource to academic advisors, program directors, and students regarding clinical placement and onboarding processes.
Participate in committees and workgroups related to clinical placement, onboarding, and student success initiatives.
Support College of Nursing events (e.g., orientation, commencement, recruitment events) as needed.
Perform other duties and special projects as assigned.