Program Coordinator, Academic Outreach

MedAmerica•Sacramento, CA

2d•$27 - $34•Remote

About The Position

Works with our two main student populations, Residents and PA and NP students, to build and strengthen Vituity's academic recruiting pipeline. Creates and fosters relationships with Universities, Advanced Provider Student Training Programs, Residency Programs, and professional organizations to attract and recruit their current and alumni candidates. Partners with the Marketing, Learning & Development, and Meetings & Events teams to develop and implement recruiting events that position Vituity as an employer of choice. Coordinates Vituity's larger resident recruiting events end to end, including Spring Symposia Resident Track and SHIFT: manages registration, calendar holds, agendas, presentation decks, catering, and post-event attendance and satisfaction surveys, including QR-code surveys. Supports the Residency Event program through: Partners with Recruiters on coordination of events. Creates residency event flyers. Collects leads cultivated from recruiting events for recruiter follow-up. Maintains cost information necessary to determine event ROI. Serves as the administrative support contact for our rapidly expanding EMPA Fellowships. Coordinates Affiliation Agreements for Residency Rotations with the Program Manager, Academic Outreach. Develops ongoing relationships with Vituity PA and NP Fellowships by working with Vituity Medical Directors and Program Directors in conjunction with the Advanced Provider Director of Recruitment & Retention. Coordinates quarterly EMPA Fellow Director meetings, including scheduling and follow-up, and serves as the administrative support contact. Maintains the STAR Catalog and survey with the Director of Recruiting and Retention. Coordinates Bootcamps with the Director of Recruiting and Retention: manages registration, logistics, agendas, and materials. Tracks Program visit ROI with the Supervisor, Academic Outreach. Coordinates Affiliation Agreements for rotations with the Program Manager, Academic Outreach. Supports Vituity's ongoing relationships with Residency Programs by working with Vituity Medical Directors and Program Directors, in partnership with the Supervisor, Academic Outreach. Maintains a deep, current understanding of Vituity's Residency Programs. Builds and maintains tracking system for our current Vituity Residents. Builds and maintains candidate and program lists in Phenom to support outreach and recruiter follow-up. Manages team projects and recurring workflows in Monday.com and supports process automation, such as Power Automate, to streamline repeat work. Maintains tracking and reporting for events, candidates, and residents. Supports compliance tracking and audits, including the APP Fellowship Oracle audit. Performs related duties as required.

Requirements

Bachelor’s degree required in related field of study.
2 - 3 years of experience working in a recruiting environment with increasing responsibility.
High level of self-motivation and the ability to work independently, as a member of team, as well as with all types and levels of employees.
Superb verbal and written communication skills for formal presentations.
Outstanding listening skills with an open mind, but a decisive intuition.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Outlook).
Ability to establish close collaboration and cooperation with peers, direct manager, hiring managers, and senior leadership.
Ability to drive and influence decisions related to the recruiting process and recruiting initiatives.
High energy personality, with a “can-do” spirit that is seen as approachable at all levels of the organization.
Knowledge of basic Human Resource principles and best practices in recruiting including diversified recruiting, job posting, protected classes, internal applicants, and hiring staff.
Results-oriented and self-starter who enjoys a challenge and is dedicated to rolling up the sleeves and getting the job done independently if required.
Solid presentation skills, able to leverage data to influence decision making.
Ability to be detail oriented, successful at juggling multiple priorities and exhibits a high level of customer excellence.
Ability to be self-directed, highly organized and productive, and capable of working effectively in a fast-paced work environment.
Ability to meet deadlines is a must.

Nice To Haves

Experience in a client facing role preferred.
Experience working with C-Level executives preferred.
Proficient with applicant tracking system (Taleo, Phenom, or Salesforce) preferred.

Responsibilities

Build and strengthen Vituity's academic recruiting pipeline by working with Residents and PA and NP students.
Create and foster relationships with Universities, Advanced Provider Student Training Programs, Residency Programs, and professional organizations to attract and recruit candidates.
Partner with Marketing, Learning & Development, and Meetings & Events teams to develop and implement recruiting events.
Coordinate Vituity's larger resident recruiting events end to end, including registration, calendar holds, agendas, presentation decks, catering, and post-event surveys.
Support the Residency Event program by partnering with Recruiters, creating flyers, collecting leads, and maintaining cost information for ROI.
Serve as administrative support for EMPA Fellowships.
Coordinate Affiliation Agreements for Residency Rotations.
Develop ongoing relationships with Vituity PA and NP Fellowships.
Coordinate quarterly EMPA Fellow Director meetings.
Maintain the STAR Catalog and survey.
Coordinate Bootcamps, including registration, logistics, agendas, and materials.
Track Program visit ROI.
Support Vituity's ongoing relationships with Residency Programs.
Maintain a deep, current understanding of Vituity's Residency Programs.
Build and maintain a tracking system for current Vituity Residents.
Build and maintain candidate and program lists in Phenom.
Manage team projects and recurring workflows in Monday.com and support process automation.
Maintain tracking and reporting for events, candidates, and residents.
Support compliance tracking and audits.
Perform related duties as required.

Benefits

Superior health plan options
Dental, Vision, HSA/FSA, Life and AD&D coverage
Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions
Generous paid time off starting 3-4 weeks’ annually
Student Loan Refinancing Discounts
Professional and Career Development Program
EAP and travel assistance included
Wellness program
Purpose-driven culture focused on improving the lives of our patients, communities, and employees
Monthly wellness events and programs such as yoga, HIIT classes, and more
Trainings to help support and advance your professional growth
Team building activities such as virtual scavenger hunts and holiday celebrations
Flexible work hours
Opportunities to attend Vituity community events