Program Compliance and Records Manager

UO HR Website•Eugene, OR

1d•Onsite

About The Position

The Program Compliance and Records Manager provides program-wide leadership for Early Childhood CARES records governance, regulatory compliance, data integrity and compliance-related administrative operations. The position interprets and applies federal and state requirements, including IDEA, FERPA, HIPAA, Oregon Administrative Rules (OAR), Oregon Department of Education requirements, Oregon Health Authority audit requirements, records retention rules, and confidentiality standards, independently in assigned areas and in collaboration with other program leadership when required for program-wide alignment. The position establishes, approves, and implements local procedures in assigned areas of responsibility and collaborates with co-directors, program coordinators, and other program leaders on procedures requiring program-wide alignment. The Program Compliance and Records Manager serves as a member of the program’s leadership structure for matters related to records governance, compliance strategy, documentation standards, reporting, data integrity, and workflow. The position has authority to identify compliance deficiencies, determine required corrective action, and direct staff, service providers, and subcontractors to correct incomplete, inaccurate, or noncompliant documentation or practices. Decisions made by the Program Compliance and Records Manager affect audit readiness, program compliance, child and family privacy, state reporting, litigation exposure, corrective action plans, and continued grant compliance. The Program Compliance and Records Manager is responsible for supervising a team of classified staff, including work direction, performance management, staffing recommendations, and corrective action in consultation with program leadership and Human Resources. The position works independently while collaborating with the co-directors, program coordinators, and ecWeb project manager. This position is supervised by the Early Childhood CARES Co-Directors.

Requirements

Bachelor's degree in education, special education, public administration, business administration, information management, health administration, social services or a related field; or an equivalent combination of education and experience may substitute for the degree requirement.
Three years of experience interpreting and applying laws, rules, policies, or regulatory requirements in a regulated education, human services, health care, public-sector, or compliance-focused environment.
Experience developing, implementing, or maintaining procedures, documentation standards, compliance processes, records-management practices, or operational controls.
Experience working with confidential records, regulated data, or secure information systems.
Two years of experience supervising or leading staff, including assigning and reviewing work, establishing performance expectations, and providing feedback on performance.

Nice To Haves

Experience developing and implementing compliance procedures or operational controls in response to audit findings, agency guidance, or legal/regulatory requirements.
Experience administering secure electronic records, database, or educational data systems, including user access, security permissions, data integrity, and reporting functions.
Experience interpreting and applying IDEA, FERPA, HIPAA, Oregon Administrative Rules (OAR), and related Oregon Department of Education and Oregon Health Authority requirements.
Experience preparing regulatory reports, conducting data analysis, and using data to support organizational decision-making.
Experience working collaboratively with legal counsel, child welfare agencies, educational organizations, or other public-sector partners on confidentiality, records, or compliance matters.
Experience supervising staff, including establishing performance expectations, conducting performance evaluations, addressing performance concerns, and participating in hiring or corrective action processes.

Responsibilities

Provides program-wide leadership for Early Childhood CARES records governance, regulatory compliance, data integrity and compliance-related administrative operations.
Interprets and applies federal and state requirements, including IDEA, FERPA, HIPAA, Oregon Administrative Rules (OAR), Oregon Department of Education requirements, Oregon Health Authority audit requirements, records retention rules, and confidentiality standards.
Establishes, approves, and implements local procedures in assigned areas of responsibility.
Collaborates with co-directors, program coordinators, and other program leaders on procedures requiring program-wide alignment.
Serves as a member of the program’s leadership structure for matters related to records governance, compliance strategy, documentation standards, reporting, data integrity, and workflow.
Identifies compliance deficiencies, determines required corrective action, and directs staff, service providers, and subcontractors to correct incomplete, inaccurate, or noncompliant documentation or practices.
Supervises a team of classified staff, including work direction, performance management, staffing recommendations, and corrective action in consultation with program leadership and Human Resources.