Program Capture Manager

ADS Careers•Virginia Beach, VA

8d•Onsite

About The Position

The Program Capture Manager works with the C5ISR team to drive sales and company growth by developing relationships with government customers at all levels and addressing customer needs with tailored solutions throughout the acquisition lifecycle. The role directly interfaces with suppliers and customers to support timely delivery of orders within the contracted scope of work, ensure contractual compliance, and strategically manage orders to help position ADS to capture future business. The position is based at ADS Headquarters in Virginia Beach, Virginia, and is not remote. The standard schedule is 8 a.m. to 5 p.m., with extended hours when customer needs arise. Travel of 25–30% is expected, including trade shows and occasional customer or supplier meetings.

Requirements

Bachelor's degree from an accredited college or university; experience may be substituted at the hiring manager's discretion.
5–7 years of experience in a related position.
5 years of experience in commercial or U.S. government program management.
Experience resolving contract modifications.
Excellent written and oral communication skills.
Humble, self-starting approach and desire to continually improve oneself and the team.

Nice To Haves

Extremely proficient in Microsoft Excel.
Attention to detail and ability to multitask with minimal oversight.
Outgoing personality and comfort communicating with people and building relationships.
Strong analytical and mathematical skills.
Superior organizational and problem-solving skills.
Strong commitment to accuracy and attention to detail.
Ability to work in an extremely fast-paced, dynamic environment.
Defense Acquisition University (DAU) program management training.
CAPM or PMP accreditation.

Responsibilities

Interface with suppliers and customers to support timely delivery of orders within the contracted scope of work.
Host contract kick-off meetings and order status reviews as directed or requested by customers.
Work with the contracts team to submit and track contract modification requests and assist with updating necessary documentation.
Complete quality assurance paperwork and attend inspection and acceptance meetings.
Analyze supply-chain risks and provide mitigation techniques to prevent disruptions.
Ensure solution configurations meet customer requirements and address end-of-life products.
Proactively manage schedules to avoid unforeseen technical or contractual issues.
Ensure contractual compliance, with emphasis on Federal Acquisition Regulation (FAR) parts 12 and 15 procedures.
Initiate change management processes and coordinate with OEMs, customers, and ADS Sales and Purchasing to ensure compliance.
Ensure flow-down terms and conditions are accurate and agreed upon with subcontractors.
Resolve customer disputes or discrepancies in a timely and efficient manner.
Input and retrieve contract information through electronic portals in a timely manner.
Work with Program Finance to accurately forecast and track invoices through payment.
Submit and track contract deliverables, including CDRLs, as required.
Coordinate special shipping requirements with freight forwarders and the ADS operational team to meet contractual milestones.
Assist with shipping documentation, including commercial invoices, packing slips, and valued inventory.
Review, analyze, and negotiate subcontracts with assistance.
Coordinate and participate in weekly or bi-weekly internal syncs to track the schedule, cost, and performance of open orders.
Build strong relationships and strategically manage orders to position the organization to capture future business.