Program Capture Manager

ADS, Inc.•Virginia Beach, VA

9d•$65,000 - $110,000•Onsite

About The Position

The Program Capture Manager works with C5ISR team members to drive sales and company growth by developing relationships with government customers at all levels, understanding their problems, creating custom solutions, and advocating for them throughout the acquisition lifecycle. The position is based at ADS Headquarters in Virginia Beach, Virginia, and is not remote. The role involves regular customer and supplier communication, with travel of 25–30% and extended hours when customer needs arise. The manager oversees orders within their contracted scope of work, ensuring timely delivery, contractual compliance, and coordination among customers, suppliers, subcontractors, internal teams, and freight forwarders. They support change management, contract documentation and deliverables, order forecasting and invoicing, shipping requirements, and strategic order management to help position ADS to capture future business.

Requirements

Bachelor's degree from an accredited college or university; experience may be substituted at the hiring manager's discretion.
Excellent written and oral communication skills.
Experience resolving contract modifications.
5–7 years of experience in a related position.
5 years of experience in commercial or U.S. Government program management.
A humble, self-starting approach and a desire to continually improve oneself and the team.
Ability to work from ADS Headquarters in Virginia Beach; the position is not remote.
Availability for extended hours when customer needs arise.
Willingness to travel 25–30%, including for trade shows and occasional customer or supplier meetings.

Nice To Haves

Extreme proficiency in Microsoft Excel.
Attention to detail and ability to multitask with minimal oversight.
Outgoing personality and comfort communicating with people and building relationships.
Strong analytical and mathematical skills.
Superior organizational and problem-solving skills.
Strong commitment to accuracy and attention to detail.
Ability to work in an extremely fast-paced, dynamic environment.
Defense Acquisition University (DAU) program management training.
CAPM or PMP accreditation.

Responsibilities

Interface directly with suppliers and customers to support timely delivery of orders within the contracted scope of work.
Host contract kick-off meetings and order status reviews as directed or requested by customers.
Work with the contracts team to submit and track contract modification requests and assist with updating necessary documentation.
Handle quality assurance paperwork and attend inspection and acceptance meetings.
Analyze risks and provide mitigation techniques to prevent supply chain disruption.
Ensure solution configurations meet customer requirements.
Address issues involving end-of-life products.
Proactively manage schedules to avoid unforeseen technical or contractual issues.
Ensure contractual compliance, with emphasis on Federal Acquisition Regulation (FAR) Parts 12 and 15 procedures.
Initiate change management processes and coordinate with OEMs, customers, and ADS Sales and Purchasing to ensure compliance.
Ensure flow-down terms and conditions are accurate and agreed upon with subcontractors.
Resolve customer disputes or discrepancies in a timely and efficient manner.
Enter and retrieve contract information in electronic portals in a timely manner.
Work with Program Finance to forecast accurately and track invoices through payment.
Submit and track contract deliverables, including CDRLs, as required.
Coordinate special shipping requirements with freight forwarders and ADS operations to meet contractual milestones.
Assist with shipping documentation, including commercial invoices, packing slips, and valued inventory.
Review, analyze, and negotiate subcontracts with assistance.
Coordinate and participate in weekly or bi-weekly internal meetings to track schedule, cost, and performance of open orders.
Build strong relationships and strategically manage orders to position the organization to capture future business.