Program Associate, Strategy & Impact department

Jewish Federation of Greater Philadelphia•Philadelphia, PA

3d•Hybrid

About The Position

The Program Associate supports the Jewish Federation of Greater Philadelphia’s Strategy & Impact Department with administrative coordination and data entry for grantmaking activities. Reporting to the Director of Impact Systems, the role maintains grant records, screens applications and reports for completeness, prepares materials, coordinates communications and meetings with grantee organizations, and updates the grants management system. The Program Associate also supports research and information sharing across internal departments to help staff advance organizational priorities and collaborate effectively. The role coordinates grant administration and stakeholder engagement, assists with research and reporting, and helps maintain compliance with grantmaking policies, procedures, documentation requirements, and deadlines. It requires being in the Philadelphia office two days per week, collaborating with colleagues in Philadelphia and Israel, and undertaking some local travel for site visits and meetings across Greater Philadelphia’s five-county area. Domestic conference travel may also be required as appropriate. The Jewish Federation of Greater Philadelphia mobilizes financial and volunteer resources to care for those in need locally, support Israel and global Jewry, and secure a vibrant Jewish future. It values diverse perspectives and welcomes applicants from a range of backgrounds.

Requirements

Bachelor’s degree or equivalent experience preferred.
Minimum of 1–2 years of administrative, program, grants, philanthropy, or nonprofit experience preferred; relevant internships or comparable experience may be considered.
Strong organizational skills and ability to follow established processes, manage multiple assignments, maintain accurate records, and meet deadlines.
Careful attention to detail and follow-through.
Ability to take initiative within assigned responsibilities, ask appropriate questions, follow direction, and work collaboratively with colleagues.
Clear written and verbal communication skills, sound judgment, and ability to organize and summarize information.
Proficiency in Microsoft Office Suite required.
Ability to work independently on assigned tasks and contribute as part of a team.
Professional, courteous interpersonal skills and comfort communicating with a range of internal and external stakeholders.
Commitment to the Jewish Federation’s mission, community service, and social impact.

Nice To Haves

Experience with database or grant management software preferred.
Interest in or familiarity with the Jewish community, nonprofit organizations, and the Greater Philadelphia region preferred.
Willingness to learn grantmaking practices, program evaluation, and philanthropy.

Responsibilities

Provide day-to-day administrative support for active grants in the assigned portfolio, including maintaining files, preparing and editing routine correspondence and reports, communicating with grantees, and entering information in the grants database.
Respond to departmental requests and assist with special assignments as directed.
Support screening of potential grantees, schedule meetings, compile docket materials, and assist staff with monitoring ongoing grants.
Review grantee impact reports for completeness and accuracy, summarize key information, and prepare draft materials for review by senior staff and leadership.
Help maintain compliance with Federation grantmaking policies, procedures, documentation requirements, and deadlines.
Research and compile information about organizations, relationships, and community initiatives for the Strategy & Impact Department.
Coordinate scheduling, materials, logistics, and follow-up for team and grantee meetings, both on- and off-site.
Assist department staff with preparation and execution of on-site meetings and maintain records of site visits, meeting notes, and follow-up items.
Assist colleagues with research, general data analysis, and preparation of reports and presentation materials.
Track relevant research, activities, and trends through professional publications, conferences, meetings, and other events.
Maintain working knowledge of priorities and grantee selection criteria for assigned initiatives, and general awareness of other Federation grantmaking areas.
Maintain the grants database with grantee information and partner institutions.
Gather and organize background information, organizational history, and other data on prospective grantees to support staff review and eligibility screening.
Share relevant information about partner organizations, such as impact reports or recent media, with internal Federation departments.
Collaborate with colleagues in Philadelphia and Israel and travel locally for site visits and meetings; travel domestically for conferences as necessary and appropriate.