Program Associate, Strategy & Impact department

Jewish Federation of Greater Philadelphia•Philadelphia, PA

4d•Hybrid

About The Position

The Program Associate supports the Jewish Federation of Greater Philadelphia’s Strategy and Impact Department with the administrative coordination and data entry required for grantmaking activities. Reporting to the Director of Impact Systems, the role maintains grant records, screens applications and reports for completeness, prepares materials, coordinates communications and meetings with grantee organizations, and updates the grants management system. The position also supports research and information sharing across internal departments so staff can advance organizational priorities and collaborate effectively. The role includes day-to-day support for grants in an assigned portfolio, assistance with grantee screening and grant monitoring, review and summarization of impact reports, and support for compliance with grantmaking policies, procedures, documentation requirements, and deadlines. The Program Associate coordinates meeting logistics and follow-up, maintains site-visit and meeting records, researches organizations and community initiatives, and helps prepare data, reports, and presentation materials. The position requires working in the Philadelphia office two days per week and collaborating with colleagues in Philadelphia and Israel. It involves some local travel for site visits and meetings across the five-county Greater Philadelphia area, as well as domestic conference travel when necessary and appropriate.

Requirements

Bachelor’s degree or equivalent experience preferred.
One to two years of administrative, program, grants, philanthropy, or nonprofit experience preferred; relevant internships or comparable experience may be considered.
Strong organizational skills and the ability to follow established processes, manage multiple assignments, maintain accurate records, and meet deadlines.
Careful attention to detail and follow-through.
Ability to take initiative within assigned responsibilities, ask appropriate questions, follow direction, and work collaboratively with colleagues.
Clear written and verbal communication skills, sound judgment, and the ability to organize and summarize information.
Proficiency in Microsoft Office Suite required.
Commitment to the Jewish Federation’s mission, community service, and social impact.
Ability to work independently on assigned tasks and contribute as part of a team.
Professional, courteous interpersonal skills and comfort communicating with a range of internal and external stakeholders.
Ability to work in the Philadelphia office two days a week and collaborate with a team located in Philadelphia and Israel.
Ability to travel locally for site visits and meetings across the five-county Greater Philadelphia area, and domestically for conferences as necessary and appropriate.

Nice To Haves

Experience with database or grant management software preferred.
Interest in or familiarity with the Jewish community, nonprofit organizations, and the Greater Philadelphia region preferred.
Willingness to learn grantmaking practices, program evaluation, and philanthropy.

Responsibilities

Provide day-to-day administrative support for active grants in an assigned portfolio, including maintaining grant files, preparing and editing routine correspondence and reports, communicating with grantees, and entering information in the grants database.
Respond to departmental requests and assist with special assignments as directed.
Support screening of potential grantees, schedule meetings, compile docket materials, and assist staff with monitoring ongoing grants.
Review grantee impact reports for completeness and accuracy, summarize key information, and prepare draft materials for review by senior staff and leadership.
Help maintain compliance with grantmaking policies, procedures, documentation requirements, and deadlines.
Research and compile information about organizations, relationships, and community initiatives.
Coordinate scheduling, materials, logistics, and follow-up for team and grantee meetings, both on- and off-site.
Assist department staff with preparation and execution of on-site meetings; maintain site-visit records, meeting notes, and follow-up items.
Assist colleagues with research, general data analysis, and preparation of reports and presentation materials.
Track relevant research, activities, and trends through professional publications, conferences, meetings, and other events.
Maintain working knowledge of priorities and grantee selection criteria for assigned initiatives, as well as general awareness of other Federation grantmaking areas.
Maintain the grants database with grantee information and partner institutions.
Gather and organize background information, organizational history, and other data on prospective grantees to support staff review and eligibility screening.
Share relevant information about partner organizations, including impact reports and recent media, with internal Federation departments.