Program Associate, Government & Public Affairs

ADVANCED MEDICAL TECHNOLOGY ASSOCIATION • Washington, DC

5d • Hybrid

About The Position

To provide administrative support, oversee departmental functions, and support the Government Affairs and Public Affairs departments’ activities.

Requirements

• Supports and/or builds working relationships with internal and external groups
• Excellent interpersonal skills, professional and tactful conduct, and ability to maintain confidentiality
• Ability to understand and execute complex verbal and/or written directions
• Effective verbal communication, written communication, proofreading, and presentation skills
• Ability to understand, interpret, develop, and communicate company policies and procedures
• Ability to work independently, to organize and prioritize workload, and manage multiple competing projects
• Strong attention to detail
• Experience with meeting/conference planning
• Advanced proficiency in the use of relevant Microsoft Office Suite software; GoToMeeting, and other virtual meeting platforms
• Understands the concepts of a customer relationship management system, Nimble/Salesforce experience preferred
• High school diploma required
• 2+ years of relevant experience preferred
• Travel Required: Up to 5%

Nice To Haves

• Bachelor’s degree preferred
• Nimble/Salesforce experience preferred

Responsibilities

• Responds to phone and e-mail requests for information from AdvaMed members, staff, and the public
• Supports department in communications and scheduling with constituents, including the AdvaMed Washington Heads of Office, working groups, and general membership, as well as with prospective AdvaMed member companies
• Provides administrative support and assistance to department head and team, including expense report preparation
• Maintains departmental staff’s schedules and the department calendar
• Serves as a liaison with all AdvaMed departments supporting department to ensure internal information flow and collaboration
• Manages and updates working groups, database, and email lists for department, including keeping Nimble/Salesforce current
• Coordinates regular department meetings, working group meetings, and additional events, including materials, scheduling conference rooms, and working with IST on meeting logistics
• Provides administrative support for Board and CEO-level meetings
• Tracks and invoices department budget; works with the finance, accounting, and legal departments on contract review, PO submissions, and invoices
• Coordinates with membership team to support recruitment and retention
• Supports the development of materials for briefings and advocacy
• Prepares, proofreads, edits, distributes, updates, and maintains department documentation and information, including briefing materials, correspondence and mailings, meeting announcements, agendas, minutes, and comments
• Oversees and manages internal and external meetings: Determines calendar(s), schedules conference rooms, catering, and technical needs; disseminates meeting agenda, materials, and minutes; prepares invitations, correspondence, and registration; executes last minute policy changes into materials as needed
• Prepares, tracks, and invoices department budget
• Completes special projects, as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED