Extra Help - Program Assistant - Office of Faculty Development

University of Illinois Chicago•Chicago, IL

6d•Onsite

About The Position

The College of Medicine, Office of Office of Faculty Development (OFD) is seeking an Extra Help Program Assistant. Under the supervision of the Associate Dean for Faculty Development, the position will help coordinate activities and programs within the Office of Faculty Development. The position will interact with internal and external constituents regarding tasks and responsibilities in the Office of Faculty Development. Maintaining confidentiality will be required.

Requirements

Bachelor’s degree.
Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required.

Nice To Haves

Knowledge of basic statistics, preparing reports, and developing online surveys, as needed. This will include assessment of both qualitative and quantitative data.
Knowledge of administrative and clerical procedures and systems such as Qualtrics, Excel, word processing, file and record management, data entry, form design, and other office procedures and terminology.
Knowledge of electronic equipment, email, and calendar scheduling.
Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Ability to understand the implications of new information for both current and future problem-solving and decision-making.
Ability to exhibit strong organizational skills and maintain detailed, accurate records.
Ability to interpret work-related documents, policies, and procedures.
Ability to process and handle confidential information with discretion.
Strong written and oral communication skills.
Ability to multi-task with time management and organizational skills.
Ability to work independently and as part of a team; ability to take constructive feedback and follow through on assigned responsibilities.
Strong work ethics and professionalism.

Responsibilities

Assist with planning and logistics for regular meetings and special events, including scheduling, room reservations, and calendar invitations.
Communicate with faculty members and stakeholders, including creating and distributing newsletters and meeting minutes.
Assist with implementing and analyzing ongoing needs assessments and program evaluations using Qualtrics, REDCap, and Excel.
Summarize quantitative and qualitative data, develop survey items, create graphs and figures, and contribute to the analysis of statistical reports.
Manage tasks related to OFD programs, including the We-CARE Faculty Peer Support Program, Faculty Mentoring Program, and Pathways to Leadership Speaker Series.
Maintain materials in the OFD Box folder.
Assist with literature searches, publication preparation, and grant writing.
Manage social media.
Perform other duties as assigned related to faculty development initiatives in UICOM.
Perform other related duties and participate in special projects as assigned.