Program Assistant - York Builders Association Workforce NOW Foundation

Alternative HR LLC•York, PA

About The Position

The York Builders Association Workforce NOW Foundation is a nonprofit organization dedicated to developing the next generation of skilled trades professionals. Through hands-on experiences, community partnerships, and career exploration opportunities, they connect students, schools, and employers to strengthen the future workforce in the building industry. The Program Assistant supports the Executive Director in coordinating events, managing administrative tasks, and ensuring the smooth operation of Workforce NOW Foundation programs.

Requirements

Strong organizational and communication skills.
Ability to manage multiple projects and meet deadlines.
Comfortable interacting with educators, business leaders, students, and community members.
Self-motivated, reliable, and able to work both independently and collaboratively.
Proficient in Microsoft Office and Google Workspace

Responsibilities

Recruit businesses and schools, coordinate logistics, and assist with event promotion and setup for the Annual Career Fair.
Recruit host companies and coordinate with hosts and schools to schedule tours, manage communication, and oversee event details and timelines for Construction Career Days. Attend tours, manage attendance, and communicate the day of each event.
Work with the Executive Director to organize the School Zone & Fundraiser at the Home & Garden Show, recruit schools to participate, manage registration and coordinate event logistics.
Assist in planning and executing the Foundation’s annual reception, including sponsorship outreach and event coordination.
Support the Pre-Apprenticeship Program and other training programs by managing State and HBI enrollments, maintaining attendance and progress records, and communicating with students and partners. Represent the Foundation during training when needed.
Manage communications, including reminder emails, online coursework tracking, and documentation updates.
Maintain marketing and outreach material inventory for events and programs.
Represent the Foundation at school and community events, career fairs, and presentations.
Effectively communicate the mission, programs, and opportunities offered by the Foundation.
Provide general administrative assistance to the Executive Director as assigned.
Support data entry, scheduling, correspondence, and other organizational needs.