Internal Job Posting - Program Assistant (Temporary Full Time Contract)

Beendigen • Thunder Bay, ON

8d • Hybrid

About The Position

The Program Support Assistant assists with the administration of the day-to-day operations of all Beendigen Programs and Program Manager. The Program Support Assistant carries out responsibilities in some or all of the following functional areas: day-to-day operations, IT technical support, and administrative duties.

Requirements

• Diploma/Degree in Business Administration.
• Diploma in Administration with minimum two years’ experience in Business Administration may also be considered.
• Attention to detail
• Providing a successful Police Records Check (Vulnerable Sector).
• Must have a valid Class “G” Driver’s license, use of an automobile and appropriate insurance coverage is required.
• Must sign Oath of Confidentiality.
• First Aid and CPR Certification.

Nice To Haves

• Experience working in an Indigenous organization.
• Ability to speak Ojibway, Oji-Cree or Cree.
• Education/experience in databases and office programs.
• Demonstrated knowledge of effective development and maintenance of administrative documents, procedure documents and operating manuals.
• Comprehensive understanding of databases, computers, various software and proficiency in Microsoft Office.
• Strong problems solving and analytical thinking skills.
• Excellent organizational, time, and general management skills.
• Discretion/Confidentialtiy
• Superior written, verbal and interpersonal communication skills.
• Ability to work independently, demonstrating initiative, with limited supervision.

Responsibilities

• To work from a holistic perspective, utilizing the teachings of the medicine wheel and Seven Grandfather teachings.
• To utilize Elders for teachings, healing and guidance.
• To take personal responsibility to increase sensitivity, awareness and implementation of Beendigen’s cultural teachings and organizational practices in both professional conduct and work-related deliverables.
• To provide a safe, nonjudgmental and empowering environment to victims of violence.
• To be prepared to work in conjunction with the philosophy and mandate of the Organization.
• To assist in the day-to-day operations of Beendigen Programs.
• To maintain an inventory system and order all supplies for the office.
• To perform basic cleaning duties at the Golf Links office.
• Set up of meeting room for staff meeting and other meeting in organization.
• Develop, prepare and maintain best practices, guides and manuals for Beendigen programs.
• To prepare and submit reports, as required, to the Program Manager.
• Answering phone calls and emails
• Shopping for supplies
• To assist with organization database maintenance or training, as needed.
• Processing financial documents
• Maintaining records
• Booking flights and accommodation
• Coordinating team activities such as meetings and workshops
• Conducting research
• Creating training materials
• Performing data entry
• Assisting in planning and executing program events, workshops, and meetings
• To assist with Health and Safety compliance in the workplace by following policies, procedures and best practices and reporting any unsafe environments.
• To constructively participate in staff and team meetings, seminars and training sessions as required, prepare and assist manager with set of packages for meeting and the meeting room.
• Adhere to all policies and procedures and ensure adherence to program best practices.
• To preserve confidentiality of all residents, clients, staff, students, volunteers and agency information.
• Program Assistant is privy to client sensitive and agency confidential information, therefore discretion must be adhered to at all times.
• To represent the organization in a positive and professional manner at all times.
• Any other duties as requested by the Program Manager; commensurate with role.

Benefits

• Salary: Schedule A Salary Grid

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree