750 - FCH - Healthy Babies Healthy Children - Program Assistant

Middlesex-London Health Unit•London, ON

1d•CA$26 - CA$34•Onsite

About The Position

The Middlesex-London Health Unit has an exciting opportunity for a full-time Program Assistant to fill an existing vacancy to work on the Healthy Babies Healthy Children team in the Family and Community Health division at our Citi Plaza location, London, Ontario. Under the direction of the Manager, Healthy Babies Healthy Children, the incumbent will provide administrative support for the Healthy Babies Healthy Children Team.

Requirements

Post-secondary program in administrative studies of at least one year
Candidates who have an equivalent level of expertise acquired through related employment experience and on-the-job training or alternative education may be considered in order to support Employment Equity.
Strong interpersonal and communication skills in order to provide excellent customer service and work effectively with team members
Skills and experience in supporting teams and managers, including taking initiative
Ability to take initiative, problem solve, prioritize work, meet deadlines, and balance completing work demands while ensuring programming needs are met
Ability to work efficiently while maintaining a high level of accuracy in work tasks
Demonstrated ability to prepare comprehensive and accurate meeting minutes
Experience and expertise with Ministry databases (i.e., ISCIS) and Electronic Client Records (ECR or Profile)
Proficiency in computer applications, including Microsoft Office Suite (i.e. Word, Excel, Teams, SharePoint)
Skills and knowledge to work with an increasingly diverse population, and knowledge of health inequities.
Demonstrated commitment to contributing to a positive workplace environment
Ability to work flexible hours

Nice To Haves

Communication proficiency (written and verbal) in French and/or any other language is considered an asset

Responsibilities

Enter data and key client information into specific Ministry software programs and other data entry
Process client referrals, including receiving, tracking, and documenting referral information and maintaining related databases checklists and run routine reports
Prepare for meetings, prepare agendas, and take meeting minutes
Schedule appointments, meetings, and room bookings, and support the development and maintenance of accurate program calendars and schedules.
Communicate by telephone, emails, MS Teams with team members, clients, and community partners
Maintain and update shared electronic files, templates, and standardized forms to support team operations and consistent program delivery
Maintain existing spreadsheets and databases, create Excel spreadsheets, and support program reporting requirements
Format and prepare key documents, reports, and letters, and handle mail
Order necessary supplies, maintain inventories, resources, mailing lists and key contacts
Maintain accurate budget documents, reconcile credit card statements as appropriate and process invoices
Filing, record keeping, and document management (paper and electronic)
Perform other duties as assigned