Program Assistant

Westhab Inc.•New York, NY

22h•Onsite

About The Position

The Program Assistant interacts efficiently and effectively with diverse population of a 200+ bed men’s homeless shelter. The Program Assistant is responsible for maintaining professional communications to administrative staff, housing staff, facilities staff, residents and community partners. Proof of COVID-19 vaccinations required.

Requirements

High School Diploma/GED Required
Strong verbal, written and computer skills
Ability to multitask while remaining focused
Proof of COVID-19 vaccinations required

Nice To Haves

Associates degree preferred
Bilingual (Spanish) a plus

Responsibilities

Greets all residents and visitors reporting to administration and directs them appropriately.
Performs administrative duties such as typing reports, letters, memos, etc.
Handles phones, faxes, and reservations for meeting rooms.
Assists with ordering office supplies and maintaining office inventory.
Maintains accurate records, prepares reports and facilitates the flow of necessary paperwork throughout the facility.
Prepares work orders for facilities and follows up on the progress and updates the system when completed.
Assists in setting up and maintaining databases relating to the programs and provide relevant technical assistance with all placements, closeouts, and sanctions of all residents.
Coordinates donation deliveries and maintains donation “wish list” of needed items.
Works closely with van driver to arrange transportation.
Monitors resident use of computers, phones and access to administration area.
Assists case management with filing.
Other duties as assigned.