Program Assistant - Family Connects

Central Jersey Family Health Consortium Inc•North Brunswick, NJ

1d•Hybrid

About The Position

The Program Assistant plays an essential role in supporting the Family Connects home visiting program. This position assists with day-to-day program operations, including administrative support, community outreach, supply inventory management, and data reporting. Family Connects is an evidence-based program that connects parents of newborns with needed community resources through postpartum nurse home visits.

Requirements

Associates degree required, Bachelor’s degree preferred in education or health related field required.
Knowledge and experience relating to the field of non-profit, maternal child health and education is strongly preferred.
Experience working in a healthcare delivery or social service organization and/or community interfacing role preferred.
Verbal and written fluency in English and Spanish preferred.
Excellent verbal and data entry skills with strong attention to detail.
A demonstrated ability for collaborative work in a team environment, as well as ability to work independently to meet expected deadlines.
Experience working in a patient or client environment that required sensitivity, cultural awareness, and/or providing services to underserved or high-need populations.
Excellent interpersonal skills with ability to communicate and interact effectively with individuals from diverse groups regardless of race, sex, age, and/or sexual orientation and members of underserved communities.
Computer proficiency required with Microsoft programs including Windows, Outlook, Office 2007, Access, Excel, Power Point, Publisher and Word.
Strong interpersonal & oral/written communication skills required.
Valid Driver’s license with the ability to provide proof of ongoing automobile insurance coverage is required.
This position will entail reimbursable local and statewide travel utilizing personal vehicle.

Responsibilities

Maintain detailed inventory of nursing and office supplies
Assist with keeping track of referrals from various sources and agencies via electronic spreadsheets
Ensure home visiting educational materials are available and in stock
Assist with creating a monthly newsletter for pre-enrolled clients to foster engagement
Attend and assist with outreach tabling events to promote the program
Assist with managing the home visiting schedule by rescheduling clients as needed and coordinating schedule changes when nurses have cancellations or have to take time off unexpectedly
Assist with coverage for the PSS as needed
Assist with the coordination of scheduling of all nurse assignments and manage schedule and client database.
Assist with client recruiting as needed: Establish contact with families. Successfully engage, recruit, and schedule families for nurse home visits.
Build relationships with hospital birth center management and staff including attending meetings, providing educational in-services, and troubleshooting recruitment problems as needed.
Schedule clients for nursing visit either by phone or in-hospital visit as appropriate.
Conduct post-visit connection (PVC) phone calls with families, track services contacted and received, and provide re-referrals when necessary.
Handle confirmation of appointments via text messaging.
Act as primary public contact to answer questions and reschedule home visits as needed. Follow up with families in a timely manner.
Work as an active member of the Family Connects team by attending all regular staff meetings, Family Connects planning meetings, in-service trainings, and other meetings as required.
Complete other duties and tasks as assigned by Family Connects Nurse Manager and program leadership.