Program Assistant

Arts Umbrella • Vancouver, BC

57d

About The Position

Arts Umbrella is seeking a Program Assistant, Dance to support the day-to-day
administrative and operational needs of the Dance Department.
Working closely with the Artistic Director, this role helps coordinate meetings,
communications, and program logistics while supporting the smooth delivery of
departmental activities. The Program Assistant plays an important role in
helping keep programs organized and running smoothly by supporting faculty,
students, guest instructors, and departmental processes. This is a great
opportunity for someone who enjoys working in a dynamic arts education
environment and is highly organized, collaborative, and detail oriented.

Requirements

• 1+ year of experience in administration, program coordination, or operations support
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Strong attention to detail and ability to maintain organized records
• Comfortable supporting meetings and preparing documentation
• Proficiency with common office tools such as email, word processing, and spreadsheets

Nice To Haves

• Interest in or familiarity with dance, performing arts, or arts education is considered an asset

Responsibilities

• Support the Artistic Director with scheduling, meetings, and communications with students, parents, faculty, and guest instructors
• Assist with program administration, including tracking program information, preparing reports, and maintaining records
• Help organize department meetings, including preparing agendas and documenting meeting minutes
• Provide logistical support for student meetings, faculty meetings, and departmental events
• Assist with communications and coordination with guest instructors and external partners
• Support documentation processes related to coursework, program activities, and program evaluation
• Assist with preparing written materials such as correspondence and recommendation letters
• Help gather and organize information to support teacher training and curriculum development initiatives

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees