CEF - Program Assistant - 2026-2027

McGill University•Montreal, QC

2d•Onsite

About The Position

Under the supervision of the management of the French Language Teaching Centre (CEF), the Program Assistant coordinates a program of diversified and fun activities aimed at supporting the French language learning of McGill University students. This person will assume the main tasks of planning, coordinating, and following up on educational, cultural, and student activity programs, organizing logistical aspects of workshops, conferences, and special events, collaborating on annual or quarterly programming, coordinating registrations, reservations, schedules, material resources, suppliers, and technical needs. They will also act as a liaison with participants, speakers, facilitators, university partners, and external collaborators, and will be responsible for developing, producing, and disseminating communications and promotional tools. Additionally, they will draft, revise, and translate various documents, animate or co-animate workshops when required, compile participation data, prepare statistics, produce reports, and ensure the operational coordination of events on the day of, including welcoming participants and resolving logistical issues. Finally, they will develop, document, and maintain administrative procedures, guides, and tools to ensure operational efficiency and continuity.

Requirements

High School Diploma
2 years related experience
Proficiency in French and English
Enthusiasm, strong sense of collaboration, listening skills, resourcefulness, responsiveness

Nice To Haves

Bachelor's degree preferred
Experience in a comparable position in a university or post-secondary environment
Good knowledge of Canva or other design tools
Experience managing websites and social media
Experience facilitating activities with students whose mother tongue is not French

Responsibilities

Plan, coordinate, and follow up on educational, cultural, and student activity programs comprising several components and recurring events.
Organize all logistical aspects related to workshops, conferences, symposiums, colloquiums, study days, meetings, and special events.
Collaborate in the development of annual or quarterly programming and contribute to the development of new activities that meet program objectives.
Coordinate registrations, reservations, deadlines, material resources, suppliers, and technical needs associated with activities.
Liaise with participants, speakers, facilitators, university partners, and external collaborators, and act as a resource person throughout projects.
Design, produce, and disseminate necessary communications and promotional tools for the visibility of programs and events (website, newsletters, posters, social media, and other platforms).
Draft, revise, and translate various informational, administrative, and promotional documents related to programs and events.
Facilitate or co-facilitate workshops, information sessions, student activities, or events when required.
Compile participation data, prepare statistics, produce summaries, and contribute to the drafting of activity reports.
Ensure the operational coordination of events on the day of, including welcoming participants and speakers, adhering to the planned schedule, and resolving logistical issues.
Develop, document, and maintain administrative procedures, guides, and tools required to ensure operational efficiency and continuity.