Program Assistant - Cs

Metropolitan Family Service•Portland, OR

11d•Hybrid

About The Position

Metropolitan Family Service is seeking a Program Assistant to support day-to-day activities, data entry, document maintenance, client information management, and overall operations of the SUN program. This role is crucial for ensuring the smooth functioning of after-school and summer programs, fostering a positive environment for students, and supporting community engagement. The Program Assistant will work collaboratively with the SUN Site Manager and other staff to achieve program goals and uphold the agency's commitment to equity and social justice.

Requirements

Ability to work with diverse groups and provide a welcoming environment to students.
Ability to effectively manage and maintain confidential and sensitive information.
Work effectively within a team-dependent environment.
Ability to manage multiple projects simultaneously.
Demonstrate flexibility to adapt to changing priorities and responsibilities depending on the needs of the position/department.
Possession of strong verbal and written communication skills in a language in addition to English is beneficial.
Competency in using Microsoft Office and Google Suite.
Possesses excellent time management, prioritization and organizational skills.
Ability and commitment to continuous quality improvements and innovation.
Successful knowledge of and competency to operate a personal computer and utilization of the internet.
High School diploma or GED or equivalent, relevant experience.
Experience teaching and/or working with school aged students.

Nice To Haves

Possession of strong verbal and written communication skills in a language in addition to English is beneficial.

Responsibilities

Oversee general functioning of the after school/summer program, including set-up and clean-up, maintaining attendance records, supplies, and transitions throughout the building.
Assist Site Manager with duties including: data entry, student attendance tracking, implementing positive behavior incentive plans, community and family event planning, and maintaining community partnerships.
Act in a general support role for after school Activity Leaders and students.
Facilitate outreach and recruitment of students, parents, and community members to increase participation, volunteerism, and involvement in SUN activities.
Assist in the planning and coordination of family and community events.
Coordinate participant registration, data collection, documentation, filing and database maintenance in accordance with the program’s needs.
Assist with the outreach and recruitment of community organizations and resources to support family health and social service needs.
Complete the accurate count of suppers served to students daily.
Develop positive working relationships with students, families, teachers, school staff, community partners, volunteers, office staff and custodians.
Provide administrative support to SUN site office including answering incoming calls, responding and routing voicemail messages for our programs.
Oversee and maintain of office supplies and program inventory, ensure needed supplies are available for staff.
Maintain office calendar for meetings and ensure up to date information is available on wall calendar.
Provide support to new or existing staff on making identification badges.
Lightly maintain the cleanliness of office environment.
Become familiar with our digital system, various programs, and equipment in the office.
Basic data entry and information upkeep, maintain client info, spreadsheets, casual program signage and other data.
Other duties as assigned.