Program Assistant Academics III HV-CS-9661

Hudson Valley Community College•City of Troy, NY

7d•Onsite

About The Position

Hudson Valley Community College (HVCC), a multi-campus institution in Upstate NY, is seeking an experienced, dynamic, capable, creative, and caring individual to join their team as a Program Assistant Academics III. This role provides high-level clerical or paraprofessional assistance to students, faculty, and administration within the Applied Technologies department, School of Science, Technology, Engineering and Math. The position involves direct communication with the professional community and prospective students, assisting the Department Chair with administrative tasks such as data development for reports and budget preparation, managing complex file structures, producing reports, developing office protocols, communicating academic policies to faculty, and assisting faculty with course materials. The successful candidate will utilize MS Office or other office software and participate in department meetings. This is a provisional appointment, requiring the selected candidate to pass the next available Rensselaer County Civil Service Exam for Program Assistant Academics III to be considered for permanent appointment. Applicants must hold unrestricted employment authorization to work in the United States, and appointment is contingent upon a background check. HVCC does not sponsor visas.

Requirements

Associate’s degree from an accredited institution
3 years of experience in an office or customer service setting
Must currently hold an unrestricted employment authorization to work in the United States
Candidates must have been legal residents of New York State for at least FOUR months immediately preceding the date of the test.

Nice To Haves

One (1) year Permanent or Contingent Permanent competitive class status in the position of Program Assistant Academics II OR two (2) years Permanent or Contingent Permanent competitive class status in the position of Program Assistant Academics I at Hudson Valley Community College.
Bi-lingual applicants strongly encouraged to apply.

Responsibilities

Provides high level clerical or paraprofessional assistance to students, faculty and administration of an academic department or departments under the general supervision of the Department Chair of Applied Technologies or other academic supervisor.
Communicates directly with the professional community regarding program-specific information.
Communicates with prospective students regarding the admission process specific to the Applied Technologies dept.
Assists the Department Chair with data development and writing for annual reports and program reviews.
Assists the Department Chair with budget preparation, gathering and organizing data.
Devises and maintains complex file structures and data retrieval methods.
Produces routine and ad hoc reports from office file structures.
Develops and monitors office protocols and priorities for maximizing office productivity.
Develops and communicates information for faculty re: academic policies.
Assists faculty with formatting and reproduction of course material.
Utilizes MS Office or other office software to design, develop and produce required documents and records.
Participate in all department meetings
Perform other duties as assigned