Program Assistant - Root for Trees

City of Edmonton•Edmonton, AB

6d•CA$23 - CA$29•Onsite

About The Position

The Program Assistant is a key public-facing role that maintains the daily operations of the Root for Trees program by facilitating volunteer planting events and guiding experiential learning about Edmonton's urban forest and city-wide naturalization. From mid-May to mid-October, Program Assistants collectively facilitate up to 20 educational planting and outreach programs per week. Staff also support public special events, such as National Tree Day. While most work hours involve facilitating plantings, Program Assistants are also responsible for additional program administrative and maintenance duties, such as data collection, volunteer communication, public inquiry response, and program material maintenance.

Requirements

Completion of the first year of a recognized Recreation Administration, Forestry/Agriculture, Horticulture/Botany, Biological Sciences, Education or related diploma or degree program
Minimum of 1 year of direct experience leading recreational, environmental, cultural or educational programs and working directly with user groups
Ability to provide effective supervision and leadership to volunteers
Excellent customer service, communication, organization, prioritization and time management skills
Strong administrative skills and ability to organize communications, manage personal and event calendars and maintain schedules
Strong written, oral, presentation and web-based communication skills
Ability to work both independently and cooperate well in a team environment
Contribute to and enable a respectful and inclusive workplace
Ability to use Google Suite including Google Documents, Google Sheets, Google Maps, Google Drive, Google Forms
Alignment to our Cultural Commitments and Leadership Competencies
Embracing a culture of equity, diversity, reconciliation and inclusion
Alignment with the goals of the City Plan and the Environmental Management System Enviso
Valid Alberta Class 5 driver's license (or provincial equivalent). Obtaining and maintaining a City Driver's permit is a requirement of this position
Police Information Check including a Vulnerable Sector check that is satisfactory to the City of Edmonton

Nice To Haves

Volunteer supervision experience including dealing with conflict resolution
Program planning and promotion experience, including through social media
Plant identification skills and experience in horticulture and/or plant care
Experience operating mobile equipment such as trucks and trailers
Current Standard First Aid and CPR Level C

Responsibilities

Effectively coordinate educational tree planting programs from initiation to completion. Instruct, organize and supervise volunteer activities while providing environmental education
Conduct quality control inspections to ensure plant material is planted to specifications
Handle, transport, and plant native plant material in variable terrain
Safely operate City equipment, including trucks and trailers, throughout the city in a variety of circumstances
Provide insights, feedback, suggestions and information to the program team regarding planning and implementation
Maintain and distribute program materials and equipment used for program and event delivery
Contribute to a safe working environment by adhering to, implementing and contributing to the development of OH&S policies
Collect and maintain relevant data and statistics as required by supervisors
Collect and distribute supplies, materials and equipment as needed for program delivery
Respond to external and internal inquiries as required
Support fieldwork, data, programming and events
Participate in site visits and inspections as required
Creation of social media content, newsletter articles, update web content and other related means of communications as required
Participate in public engagement activities and events as required
Be self sufficient and collaborative with administrative duties such as managing individual calendars, preparing time sheets, completing planting and inventory reports, contributing to budget reports, keeping records of volunteers and overall file structure organization
Perform other related duties as required