Program Assistant (Environmental Health and Engineering/ Center for Alternatives to Animal Testing)
About The Position
We are seeking a Program Assistant who will provide basic administrative and operational support for a specific program within a department. The Program Assistant supports the planning and daily operations of the program. This role will assist with scheduling, meeting coordination, document organization, communications tracking, database management, and logistical support for scientific and public health webinars, workshops, working groups, and global stakeholder engagement activities. The ideal candidate is detail-oriented, adaptable, professional in written communication, and comfortable working in a fast-paced international environment.
Requirements
- High school diploma or graduation equivalent.
- Six months of related experience.
- Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
- Customer Service - Developing
- Data Entry - Developing
- Electronic Office Tools - Developing
- Event Coordination - Developing
- Financial Administration - Developing
- Office Procedures - Developing
- Office Supply Management - Developing
- Oral and Written Communications - Developing
Nice To Haves
- Bachelor’s Degree.
- Experience supporting scientific, academic, nonprofit, or international organizations; experience on supporting laboratory research.
Responsibilities
- Provide support for outreach activities and internal events; assist with preparation of materials, set-up and breakdown, and participate as needed at events and activities.
- Assist with data entry, report production, and basic analysis of program results.
- Assist with development and distribution of program communications.
- Respond to or elevate questions and provide customer service through email and by phone.
- Contact service personnel or other resources for program needs.
- Monitor supply inventory and order supplies.
- Operate and coordinate the servicing of office equipment.
- Support preparation of reports, slide decks, and briefing materials
- Organize and maintain digital files, contact databases, and shared documents
- Provide general operational support to leadership and program teams
- Assist with tracking project timelines and deliverables
- Support with reimbursements and events tasks as needed
- Provide back-up documentation and explanation in response to audit requests
- Other duties as assigned.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
