Program Assistant

State of Ohio • Columbus, OH

20h • Onsite

About The Position

The Supreme Court of Ohio is seeking an experienced professional to fill the position of Program Assistant within its Judicial College. The Program Assistant is primarily responsible for providing administrative support to the operations of Judicial College through a variety of clerical and procedural tasks to include serving as primary contact for customer inquiries, researching and compiling data, and assisting in preparing and delivering Judicial College programs.

Requirements

• A high school diploma or general education degree (GED) and 2 years of experience required; or bachelor's degree and 0 years of experience required.

Responsibilities

• Serves as the contact for questions and support related to onsite and virtual education or association programs, ensuring high service levels and prompt responses.
• Engages in regular communication with justices, judges, court staff, attorneys, public, court administrators, and the media.
• Supports the Judicial College with tasks like drafting correspondence, researching inquiries, compiling data, preparing reports and meeting minutes, maintaining records, recommending office procedures, coordinating daily workflow, and preparing requisitions. Also performs clerical duties like maintaining public areas, opening mail, managing course calendars, greeting visitors, copying, and preparing mailing materials.
• Designs, drafts, tracks, edits, and publishes Judicial College course announcements and materials. Coordinates printing orders and liaises with the print shop and public information office.
• Receives, processes, and submits registration information for courses and meetings, updating databases accordingly.
• Creates, prepares, compiles, and sends course evaluations.
• Prepares and sends faculty confirmation and thank you letters.
• Prepares and submits applications for continuing education credit approval and reports course completions.
• Serves as registrar, on-site liaison, and transports course materials and A/V equipment for Judicial College courses and meetings.
• Uses technological tools (laptops, applications, multimedia projectors, PowerPoint, polling software, etc.), sets up, tests, and troubleshoots equipment.
• Performs quality assurance testing on online courses.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees