Program Assistant

Cornerstone Family Healthcare•Newburgh, NY

13d

About The Position

Cornerstone Family Healthcare is recruiting a full-time Program Assistant for its Newburgh, New York team. The position maintains administrative and office operations across the organization’s Dutchess, Ulster, and Orange County locations and provides programmatic support to those offices and the Community Programs department. The listed rate is $20.88 per hour. The Program Assistant supports reception and office operations, performs administrative and data-entry work, coordinates office supplies and facilities issues, and helps manage food pantry activities at the three county locations. The role also supports safety and office meetings and requires a strong customer-service focus, discretion, and maintenance of confidentiality.

Requirements

High school diploma with one year of college, or a high school diploma with two years of experience.
Well-organized, with outstanding oral and written communication skills.
Ability to manage time and multiple tasks efficiently.
Familiarity with nonprofit and/or human-service agency operations.
Sensitivity to HIV/AIDS issues.
Ability to work independently.
Computer literacy and understanding of Microsoft Word and Excel.

Nice To Haves

Experience with electronic data entry.
Bilingual English/Spanish.

Responsibilities

Answer telephone calls promptly, respond to callers, and refer callers and visitors to staff members in a timely manner.
Provide general support for the office phone system.
Welcome staff and visitors professionally and maintain a friendly, professional front desk environment.
Coordinate with and report to designated supervisors regarding tasks and projects.
Keep the reception area neat, organized, and stocked with agency informational materials.
Perform administrative tasks that may be confidential, including reports, data entry, and professional correspondence.
Maintain, monitor, and order supplies, water, and keys for the Dutchess, Ulster, and Orange County locations.
Complete timely and accurate program data entry and filing as directed by supervisors and grant-funded program requirements.
Notify and coordinate with designated supervisors regarding office operations issues and problems.
Notify and coordinate with the Director of Facilities regarding facilities issues and problems.
Process outgoing mail and distribute incoming mail and deliveries to appropriate staff.
Open and close offices as needed.
Perform general administrative tasks, promote cleanliness, and keep shared spaces tidy.
Participate in departmental meetings, attend quarterly Safety Committee meetings, complete weekly safety checklists and quarterly fire drills, and schedule and facilitate quarterly office meetings.
Manage food pantries in Ulster, Dutchess, and Orange Counties by placing and organizing monthly orders, monitoring monthly distribution logs, packing pre-made bags, and checking expiration dates.
Collect forms and enter data for the CSP Food Pantry within AIRS.
Perform duties with a strong customer-service focus.
Attend and participate in monthly All Staff meetings and other required meetings.
Become familiar with Cornerstone policies and procedures and the Employee Handbook.
Maintain confidentiality, including patient confidentiality, financial information, and employee relations.
Perform other related duties as assigned.