Program Assistant - Teacher Preparation

Fresno Pacific University•Visalia, CA

1d•Onsite

About The Position

The Program Assistant plays a key role in supporting the School of Graduate and Professional Studies and helping programs run smoothly each day. This position is ideal for someone who enjoys staying organized, working with a variety of people, and making a meaningful impact behind the scenes. Serving as a central point of support for the department chair and program directors, the Program Assistant helps coordinate daily operations, manage administrative processes, and contribute to a positive experience for students, faculty, and staff. Success in this role comes from strong attention to detail, excellent communication skills, and the ability to keep multiple priorities moving forward in a fast-paced academic environment.

Requirements

One to two years of office experience minimum, including Microsoft 365 programs.
Excellent Customer service.
Willingness to assist in various tasks as they arise.
Able to complete confidential tasks.

Responsibilities

Provide administrative support for search committees by scheduling meetings, making arrangement for candidates (zoom or in person), ensuring committee members have access to materials, etc.
Create, provide, and process agreements for adjunct faculty; All agreements should be processed one week before classes start.
Provides initial training on various systems to adjunct faculty.
Be the point of contact for adjunct faculty and direct them appropriately.
Adjunct payout processing.
Collect, place, and monitor book orders.
Prepare invitations, manage logistics, and take minutes for the department.
Monitor course enrollments and alert faculty and leaders about the need to add or cancel classes.
Maintain and create course class offerings in Colleague for each semester.
Initiate payments, track receipts, and reimbursements.
Support faculty in the organization and implementation of student events and activities.
As needed, support faculty in communicating with students and tracking student activities.
Support faculty in the organization and implementation of community events and activities.
Collect syllabi from faculty on a semester basis.
Maintain files on SharePoint for the department.
Initiate maintenance requests as needed.
Order office supplies for programs when needed.
Support accreditation processes.
Retrieve and sort departmental mail.
Travel to various regional sites as needed.
Process IDEA Evaluation Summary Report
Assist and attend academic events.
Participates in required training.
Demonstrate a commitment to serving and inspiring students and colleagues in a context of a Christian University, integrating your Christian faith into your role and responsibilities.
Embrace the mission, vision, and values of Fresno Pacific University, affirm the FPU Faith Expectations, and support the ideals and practices articulated in "The Fresno Pacific Idea".
Uphold and advance Fresno Pacific University’s commitment to Christ-centered higher education, holistic student development, and serving diverse communities.
Complete tasks timely with work that is comprehensive, complete, and accurate
Communicates clearly, listens attentively, and seeks to understand others
Collaborates productively with colleagues of varying skillset
Other job duties as assigned