Program Assistant, Music, Theatre, and Dance

Taylor University•Upland, IN

About The Position

The Program Assistant is the primary administrative and operational support professional for Taylor University’s Department of Music, Theatre, and Dance, with a primary focus on the music program. As the sole full-time administrator supporting music operations, this position oversees day-to-day departmental functions, facility scheduling and management, budget administration, adjunct faculty support, student employee supervision, recruitment coordination, accreditation support, and event logistics. The role helps ensure the effective operation of academic, performance, and co-curricular activities while providing service to faculty, staff, students, prospective students, and external partners. The position requires the employee to testify to a personal experience of salvation in Jesus Christ, affirm belief in the University’s Statement of Faith, abide by and practice the Life Together Covenant, and personally agree with and support Taylor University’s Foundational Documents. Work is normally performed in a typical interior or office environment, with occasional evening, weekend, and travel commitments. The role includes moving equipment, supplies, and event materials weighing up to 25 pounds, navigating campus, and using office equipment for extended periods. There is no or very limited exposure to physical risk.

Requirements

Two to five years of professional administrative support, office management, event coordination, or related experience.
Exceptional organizational and time-management skills.
Strong attention to detail and accuracy.
Ability to manage sensitive and confidential information with discretion.
Ability to prioritize competing deadlines and adapt to changing needs.
Customer-service orientation and commitment to supporting students, faculty, and visitors.
Strong problem-solving and critical-thinking skills.
Ability to coordinate complex events, travel, and scheduling arrangements.
Ability to work collaboratively with faculty, staff, students, and external partners.
Proficiency in technology systems used for scheduling, budgeting, communications, and record management.
Ability to move equipment, supplies, and event materials weighing up to 25 pounds.
Ability to navigate campus and use office equipment for extended periods.
Testify to personal experience of salvation in Jesus Christ, affirm belief in the University’s Statement of Faith, abide by and practice the Life Together Covenant, and personally agree with and support the Foundational Documents of Taylor University.

Nice To Haves

Bachelor’s degree.

Responsibilities

Coordinate daily administrative operations for the Department’s music programs.
Manage departmental records, communications, and confidential information.
Serve as the primary point of contact for students, faculty, and visitors.
Coordinate academic, rehearsal, performance, and event schedules using university scheduling systems.
Manage the use and scheduling of classrooms, practice rooms, and performance spaces.
Oversee key control, equipment usage, and facility-related operational needs.
Coordinate administrative processes for adjunct faculty, including teaching schedules, onboarding, and policy communication.
Supervise student employees and oversee student employment documentation and timekeeping.
Provide administrative support to faculty and assist students with program-related questions and services.
Coordinate concerts, performances, tours, auditions, recruitment activities, and special events.
Arrange travel, lodging, transportation, itineraries, and required university documentation for departmental programs.
Support departmental communications, publicity, and prospective student engagement efforts.
Support departmental budgeting, purchasing, and financial recordkeeping.
Assist with accreditation, assessment, reporting, and data collection activities.
Maintain departmental records and ensure compliance with university policies and procedures.
Perform other duties as assigned.
Testify to personal experience of salvation in Jesus Christ, affirm belief in the University’s Statement of Faith, abide by and practice the Life Together Covenant, and personally agree with and support the Foundational Documents of Taylor University.