Program Assistant, Itinerant Programming

Howard County Public School System•Perryton, TX

18h•$43,736 - $92,770•Onsite

About The Position

Under the direction of the Coordinator, Countywide Services, the Program Assistant, Itinerant Programming provides essential administrative and operational support to the Department of Special Education. The primary focus of this role is the management of contract staffing, vendor relations, and fiscal accuracy regarding supplemental personnel. This position ensures that specialized staffing needs across the district are identified, verified, and accurately funded to maintain a full continuum of services for students with disabilities.

Requirements

High school diploma or GED.
One year of general clerical, administrative support experience creating or maintaining organizational systems.
One year of experience with data management systems such as Google Sheets and Microsoft Excel.

Nice To Haves

Associate degree or higher from an accredited college or university.
Experience managing vendor information and reviewing vendor invoices.
Experience in a PreK-12 school setting interacting with a variety of stakeholders such as school administrators and front office staff.
Experience providing customer service and building strong professional relationships.

Responsibilities

Serves as the primary point of contact for external staffing vendors.
Communicates on a regular basis to confirm and document start and end dates for all contract staff to ensure uninterrupted service delivery.
Reviews vendor timesheets and invoices for accuracy.
Identifies and resolves inaccuracies before approval to ensure proper management of operating or grant-funded budgets.
Maintains a comprehensive database of contract personnel based on vendor and school data.
Uses this information to provide data analysis to leadership regarding staffing trends and needs.
Collaborates directly with school-based administrators and front office staff to confirm current position vacancies and specialized staffing needs.
Works to ensure that school-level requests align with the specific requirements of specialized programming.
Works closely with the Directors of Special Education to verify the necessity of requested positions.
Supports the evaluation of staffing ratios and the effective allocation of resources across the district.