CSP Communications Branch Office Manager

State of Colorado•Denver, CO

6d•Onsite

About The Position

The CSP Communication Branch Office Manager provides support and assistance to the Communications Director and five (5) Regional Communication Center Managers in overseeing all aspects of Communications Branch functions. Provide high-level professional support and advanced financial analysis to the Communications Director, five Regional Communication Center Managers, and nine additional HQ FTEs (Project Management, CAD OIT, CJIS, GIS). Act as a business/financial analyst and de facto purchasing agent for the Branch and external units.

Requirements

Five (5) years of relevant administrative or financial experience supporting an individual, team, program or organization.
Proven Experience, Knowledge, Skills
A combination of related education and/or relevant administrative or financial experience supporting an individual, team, program or organization equal to five (5) years.
Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search, reference checking and drug test.

Nice To Haves

Contract management experience
Memorandum of Understanding (MOU) management experience
Strong organizational skills
Critical thinking skills
Written communication skills

Responsibilities

Assist the Communications Director in overseeing Communication Branch activities and program support, including providing program support to Statewide Regional Managers.
Create and update appropriate systems, i.e. database, spreadsheet, and word processing documents to collect and report Regional Communication Center statistics and functions.
Interpret CDPS policies, rules, guidelines that relate to the program on behalf of the Communications Director.
Track and ensure accuracy of salary compensation aspects of the Communication Training Officer (CTO) program and all of its incentives.
Analyze to ensure accuracy of internal personnel and pay spreadsheets for all Communications personnel.
Manage the internal Communications Branch retention table and tracks hiring/probation completion rates.
Research, compile, and analyze information required to assist the Communications Branch in maintaining technical communication needs statewide, including telephone systems and smartphones.
Coordinate purchasing technical communication equipment for CSP, including new tower sites, improvement and/or repair of existing sites.
Provide oversight of procurement of technical communication improvement projects.
Review proposals, collaborate with technical advisors, and recommend action to award to specific vendors.
Pay all invoices for services and supplies needed for operation of the Communications Branch, including copy machines, cell phones, building janitorial, landline phone charges, utilities, and office supplies.
Allocate charges for all assigned ProCard and Travel card holders in US Bank.
Provide monthly statements of expenses to the Director for signature and approval.
Oversee the management of the operational and personal services budgets for the Communications Branch and five (5) Regional Communications Centers and the Computer Aided Dispatch program including monitoring and management of overtime expenditures and projections as related to the Branch's personal services budget.
Coordinate billing user agencies for dispatch services, including deciding the appropriate route for processing funds or nonpayment, billing, and communication for those services rendered, and reports any issues to the Director.
Execute IGA/IAA contract development and routing for external partner agencies.
Act as the primary CSP liaison for the Federal IPP Collector system for receiving federal funds.

Benefits

Medical and dental options are available for permanent employees and their dependents.
Short and long-term disability coverage
Life insurance that includes legal resources and discounts.
Basic Life and AD&D insurance equal to their annual earnings subject to a minimum benefit of $50,000 and a maximum of $250,000.
Basic Life and AD&D are provided by the State of Colorado at no cost to employees.
The State of Colorado's Wellness Program, State of Health, is a no-cost, year-long program that supports an employee’s health and wellness goals.
This program offers personalized health coaching, skill groups and more.
Participants can earn a $20 per month health insurance premium discount.
Through BenefitHub, State of Colorado employees have access to discounts, promotions and special programs from hundreds of retailers, restaurants, travel and entertainment venues throughout Colorado and across the country.
State contribution into a Health Savings Account when enrolled in a High Deductible Health Plan.
Eligible employees have access to medical leave under the Family Medical Leave Act (FMLA) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI).
Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
Excellent retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans.
Generous time off including 11 paid holidays annually and accrued annual and sick leave and four annual wellness days.
The Employee Assistance Program (C-SEAP) is available in every region of the state.
EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.
Tuition reimbursement
Reduced college tuition at CSU Global and DeVry University.
Credit Union of Colorado membership eligibility.