Program Assistant II

Kings Community Action Organization•Hanford, CA

2d•Onsite

About The Position

Join Kings Community Action Organization (KCAO) and make a difference in Kings County, CA as a Program Assistant II. KCAO envisions a future where all people in Kings County are able to live with dignity, have access to available resources and have the opportunity, motivation and ability to live economically productive and satisfying lives. Our Mission: Working as a team, KCAO will seek and provide programs that develop self-sufficiency in individuals, families, and communities within Kings County. Our Vision: Kings County residents and communities will achieve self-sufficiency through the high quality and client-focused programs of KCAO. We are a private nonprofit helping people and changing lives in Kings County since 1965. Do you see yourself as part of our team of passionate, committed, and caring people? The Program Assistant II will model an outstanding customer service to all stakeholders and is under the direct supervision of the Program Coordinator - Facilities. The Program Assistant II position assumes responsibility for assisting with daily function of the Facilities Department. This position is primarily responsible for performing a wide range of clerical and outreach functions that supports services to the Facilities Department.

Requirements

High school diploma (or equivalent) with two or more years of clerical experience in an office setting.
Travel and attend out of area meetings and conferences as required per the funding source(s).
Work variable hours and days, including those outside regular Monday through Friday, 8 a.m. to 5 p.m. business hours.
Meet and maintain KCAO hiring requirements which include: Criminal Record Clearance including California DOJ, FBI, Child Abuse Centralized Index (CACI), National Sex Offender Public Website (NSOPW), and the California Sex and Arson Registry (CSAR) (Megan's Law).
Reliable, insured transportation and valid Driver License.
Motor Vehicle Report (MVR) acceptable to KCAO's vehicle insurer.
Health examination with tuberculin clearance.
Ability to be contacted outside of regularly scheduled work hours in case of emergency.

Responsibilities

Performs clerical duties such as answering phone calls, typing, using a computer and associated office programs, tracking information electronically, copying and scanning documents.
Customer service including interactions with vendors.
Assists with creating, organizing and maintaining files.
Assist with ordering necessary supplies for facilities department and janitorial supplies for other KCAO sites, as needed.
Keeps track of facilities work orders and updates facilities staff.
Will manage work order system by opening /closing and coordinating work orders and making copies of work orders for staff.
Coordinates and keeps track of KCAO vehicle reservations, mileage, logs, maintenance and assist the Fleet Assistant when needed.
Participate in staff meetings and attend other meetings and trainings as directed.
Processes purchase order request and check request.
Secures, coordinates, and organizes KCAO building keys and vehicle master keys.
Assist Program Coordinator and Facilities Director as needed.