Program Assistant I

Utah State University•Logan, UT

4d•Onsite

About The Position

The School of Teacher Education and Leadership (TEAL) Graduate Program is seeking applicants for a Program Assistant I position. Incumbents in the Program Assistant series perform a combination of program-related and/or administrative functions that support community, social, instructional, and/or research programs; and/or coordinate people, events, or facilities. This position will be expected to work 30 hours per week. The Program Assistant I will report to the TEAL Graduate Program Coordinator. This classification may train and guide student and/or part-time employees.

Requirements

Aptitude is required.
Field specific knowledge, skills, and abilities as described in recruitment notice.
Ability to make routine decisions.
Skilled in creative problem solving.
Skilled with basic office equipment, including printers, copiers, and telephone systems.
Ability to coordinate and organize meetings and/or special events.
Records maintenance skills.
Knowledge of supplies, equipment, and/or services ordering and inventory control.
Database management skills.
Basic computer skills.
Ability to create, compose, and edit written materials.
Knowledge of communication principles, media, and marketing techniques.
Ability to handle sensitive and confidential business data and personal information.
Knowledge of University policies and procedures.
Ability to take initiative and work without close supervision.

Responsibilities

Provides support to Graduate Program Coordinator, administrators, faculty, academic, and/or research staff.
Performs office duties, including electronic filing, and updating documents with a keen eye for organization and attention to detail.
Represents the program/department in a positive manner with students, staff, faculty, and the community.
Seeks ways to improve efficiency of services and works with the Graduate Program Coordinator to streamline procedures.
Assists with website updates and content.
Provides support in writing, editing, and coordinating the development of promotional materials, educational materials, training, manuals, and/or brochures.
Guides current students and prospective students about graduate program specific requirements, regulations, services, etc.
Assists with program/department activities including, recruitment, conferences, and events.
Supports the student application process and review for graduate school.
Assists Graduate Program Coordinator with training, instruction, and/or consultation to students, faculty, and/or staff in the use of dedicated services.
Compiles and distributes notes following graduate committee meetings.
Performs miscellaneous job-related duties as assigned.