Program Assistant (Homebound)

Loudoun County Public Schools • Ashburn, VA

1d • Hybrid

About The Position

This specialized position provides technical, administrative, financial, and program support for the division-wide Homebound Services Office. The Program Assistant serves as a key operational team member by coordinating communication among schools, families, Homebound teachers, Payroll, and central office staff; maintaining program records and databases; processing payroll and financial documents; supporting state and division reporting requirements; and serving as a primary point of contact for program-related inquiries. The employee completes assignments independently, exercises sound judgment, maintains confidentiality, and uses initiative to identify solutions and improve operational processes and procedures.

Requirements

• Associate’s Degree
• Two (2) years of related administrative, program support, payroll, financial processing, database management, records management, or customer service experience.
• Provides administrative and program support to the Homebound Services Office, including processing referrals, reviewing documentation, and supporting Homebound teachers with onboarding, training, and program procedures.
• Serves as the department timekeeper and processes payroll, personnel, financial, and purchasing documents; collaborates with Payroll, Human Resources, school-based staff, and Homebound teachers to resolve related issues and ensure accurate recordkeeping.
• Maintains Homebound program databases, records, reports, and division systems; compiles, analyzes, and reports data to support program operations, compliance monitoring, audits, division accountability measures, and state reporting requirements while ensuring confidentiality and data integrity.

Responsibilities

• Provides administrative and program support to the Homebound Coordinator and Homebound Specialist, including processing Homebound referrals, reviewing supporting documentation, and coordinating follow-up with schools, and families.
• Serves as the primary point of contact for Homebound-related inquiries and supports Homebound teachers with onboarding, training, program procedures, and required documentation.
• Serves as the department timekeeper and processes payroll, personnel, and financial documents, including purchase orders, and invoices; collaborates with Payroll, Human Resources, school-based timekeepers, and Homebound teachers to resolve related issues.
• Maintains Homebound program databases, records, and division systems, including Phoenix, Guardian, and other applicable platforms, ensuring data accuracy, integrity, confidentiality, and compliance with federal, state, and division requirements.
• Creates, tracks, updates, and maintains spreadsheets, reports, correspondence, files, and other documentation necessary for program operations, compliance monitoring, audits, and state reporting requirements.
• Compiles, analyzes, and reports program data to support division accountability measures and annual reporting requirements, including data submissions to the Virginia Department of Education.
• Serves as backup support for other Student Services Program Assistants and performs other duties as assigned to ensure continuity of operations and customer service across the department.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree