Program Assistant - Exercise Science, Neuroscience, and Physics/Astronomy

Elon University • Elon, NC

10d • Onsite

About The Position

Position involves the performance of a variety of administrative, clerical, and office management duties. Position requires knowledge of College and University policies and procedures to communicate information involving academic programs, functions, and services. Duties performed include using office technology to compile presentations, records, and reports; organizing, maintaining, and distributing information from the office to other units on campus; and greeting/referring/assisting visitors/faculty/staff/others. Completion of work often involves serving as office representative in obtaining, clarifying, and providing information about programs in the College. Position serves as the primary staff assistant to the Chair(s), Program Directors, Dean(s) and faculty in the department(s) and the College.

Requirements

• High School Diploma
• minimum of 2 years of experience in an office or related environment

Responsibilities

• Provide front office support to the Units represented
• Maintain the Unit's calendar/schedule, anticipate annual cycle of required meetings and reports across academic year and ensure that the Chair completes those items in a timely manner
• Maintain the faculty, staff, and department digital records (annual reports, assessment reports, and external reviews for the department)
• Maintain strict confidentiality related to personnel and student needs
• Assist faculty, as needed, in summarizing department level reports
• On board new faculty and staff within the Unit, including training and meetings with key offices
• Event planning and communication for Unit office(s) (e.g., faculty meetings, graduation events, etc.)
• Support University Communications liaison to the College in maintenance of the Unit webpages
• Reflects a unified voice of the College in the operations and communications with other offices on campus and throughout higher education.
• Train and supervise student workers within the Unit's office
• Community is foundational to Elon and a shared responsibility within our residential campus. All who work at Elon should demonstrate an understanding of and engagement with Elon’s foundational commitment to relationships, mentoring and collaboration in a close-knit residential community. We embrace the shared responsibility to foster inclusive excellence within a strong residential community. Accordingly, employees are expected to join together and build connections in activities that foster an active and engaged campus environment and engage in professional development to support the shared responsibility of enriching diversity, equity, and inclusion through meaningful relationships and mentoring at Elon. Employees are encouraged to, for example, attend or participate in campus activities such as College Coffee, Numen Lumen, campus cultural events, athletic events, continuing education, professional development opportunities and trainings, employee resource groups and other university-sponsored activities to demonstrate an active commitment to the Elon community.

Benefits

• 28 annual days off, including holidays and vacation.
• Immediate tuition remission for undergraduate courses
• Tuition remission for approved graduate-level courses after 12 months of employment.
• Retirement plan with an 8 percent contribution from the university.
• Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.
• Free use of campus fitness facilities.
• Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.
• Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service.
• After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED