Program Assistant – Bilingual in Spanish

Bay Area Community Resources•Vallejo, CA

2d•Onsite

About The Position

The Program Assistant – Bilingual in Spanish at the Vallejo First 5 Center is a full-time position supporting children, families, and programs in a welcoming and organized environment. The role involves balancing hands-on engagement with families and children with administrative tasks to ensure smooth Center operations. The ideal candidate is community-minded, bilingual, and brings a positive attitude, a willingness to learn, and a strong sense of responsibility. This role requires the ability to work independently, particularly on Saturdays, while also being a collaborative team member.

Requirements

Bilingual fluency in English and Spanish (spoken and written)
A passion for serving families and diverse communities
Strong verbal and written communication skills
Comfort working with young children and families
Excellent customer service skills and a warm, welcoming presence
Ability to build effective relationships with children, parents/caregivers, colleagues, and community members
Curiosity, openness to learning, and a desire to grow professionally
Ability to work independently, multitask, and collaborate as part of a team
Highly organized with attention to detail, logistics, and operations
Strong typing skills and proficiency in Google Workspace (Docs, Sheets, Forms, etc.)
Comfortable with clerical tasks, phone calls, and data entry
Able to help maintain a clean, organized, and program-ready Center
Able to lift 25 pounds regularly for setup and breakdown of childwatch and play area materials
Capable of independently managing administrative support on Saturdays, including front desk coverage and routine Center operations

Nice To Haves

Early Childhood Education (ECE) units and/or experience in a childcare setting
Experience with data entry
Experience supporting family-facing or community-based programs

Responsibilities

Report to and collaborate with the Program Administrator.
Support the Center with programmatic and administrative tasks.
Handle phone calls and miscellaneous clerical duties.
Assist with new family center tours, participant registration and placement into appropriate programming.
Help ensure the Center is presentable, organized, and fully equipped for programming.
Support general Center duties as part of a collaborative team.
Help create marketing materials for events and classes.
Serve as the warm and welcoming presence for new and returning families.
Provide interpretation for Spanish-speaking families and staff.
Translate materials between English and Spanish.
Coordinate and provide interpretation for workshops and classes as needed.
Coordinate and lead designated open play space activities.
Create engaging, dynamic programming experiences for children and families.
Provide childwatch during designated times when parents are participating in adult-only programming.
Implement a class each session after receiving training.
Support outreach opportunities and community engagement efforts.
Receive training to administer Ages and Stages developmental screenings and conduct screenings each session.
Receive Community Health Worker (CHW) certification in alignment with CalAIM requirements to support family engagement, care coordination, and education services.
Coordinate and manage Parent Volunteers to support Center programming.
Support events and Center visits as needed.