Program and Campus Administrator

Georgian College • Ontario, ON

3d • CA$70,653 - CA$88,315 • Hybrid

About The Position

Georgian College is seeking a dedicated administrative professional to play a critical role in overseeing the day-to-day operations of campuses, specific programs, and liaising with community partners. This position will have oversight for programs on both the Owen Sound and South Georgian Bay campuses. The role requires passion for office management and thrives in a collaborative inclusive environment. The incumbent works collaboratively with academic areas and departments delivering programs and services across multiple campuses to ensure operational excellence.

Requirements

• Successfully completed a three-year diploma / degree in Business Administration, Office Administration, or related field.
• Minimum three years of experience of management/leadership experience, preferably within a public sector environment with stringent budget and financial accountabilities
• Ability to develop and maintain internal/external relationships
• Experience developing and managing new projects/initiatives
• Demonstrated leadership experience of a diverse group of partners.
• Experience in budget management and report writing
• Experience with developing business proposals
• Development of operational initiatives in response to strategic plans
• Strong interpersonal skills to manage support staff and work with staff from different departments.
• Excellent communication and conflict resolution skills.

Nice To Haves

• Knowledge of Banner and other Financial Systems would be considered an asset.
• Experience supervising a work group with remote work arrangements and multiple sites is considered an asset
• Experience working with community groups and agencies with a focus on partnership development and relationship building that supports strategic goals
• Health and Safety designation would be an asset
• Event management experience

Responsibilities

• Scheduling direct reporting staff for shifts and special events, monitoring work, orientation to campus operations for new staff in departments
• Recruiting, training and supervising staff, including performance management and scheduling professional development
• Monitor budgets, identifies variances and makes recommendations to support the operational needs of the location
• Completing reporting for departments at the College and maintaining maintenance schedules (i.e. health & safety, facilities operations, lab maintenance)
• Providing first point of contact for staff onsite regarding campus procedures and logistics inquiries, problem-solving with staff as needed for situations that arise
• Identifying, preparing and communicating successes at the campus to the broader College on a regular basis
• First-point of contact for rental of space requests, offsite location leases, etc.
• Acts as the first point of contact in case of emergency after hours (evenings & weekends)
• Creating timelines and setting targets for projects ensuring compliance with the agreements
• Overseeing the promotion for the project (program) in the community, setting targets for outreach coordination to support program needs
• Administrating and tracking project budget expenditures.
• Providing narrative and statistical reports ensuring compliance with reporting requirements in accordance with the funder
• Monitoring progress of the program and services delivered against funder targets, milestones and objectives.
• Evaluating project success and recommending changes as necessary to ensure targets are achieved.
• Sit on working groups, committees and networks representing the College internally and externally (i.e. Special projects, Open House, Planning Committees for special community events)
• Maintaining relationships with internal departments, community partners, and stakeholders that support the student-experience
• Provide coordination and oversee implementation of new initiatives at the College sites (i.e. Campuses)
• Representing the college and the program at various events and on planning groups (i.e. community planning groups that serve the targeted population including events, job fairs, etc.)
• Administrator back up for other Campuses, as needed
• Participate in decision-making for unscheduled campus closures

Benefits

• Competitive compensation rate
• Comprehensive benefits plan
• Generous vacation policy
• CAAT defined-benefit pension plan which includes fully matched contributions.
• Tuition reimbursement program that offers reduced course fees for college staff and their dependents.
• Holiday shut down period
• Flex work program for most positions allowing employees the flexibility of working both on campus and remotely.
• EFAP: Employees and their family members can call the program 24/7 for completely confidential support, information, and assistance.
• Campus Safety Services

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree