Program Analyst (T5)

Army National Guard Units • Montgomery, AL

10d • Onsite

About The Position

This National Guard position is for a PROGRAM ANALYST (T5), Position Description Number T58254P1 and is part of the AL JFHQ AL Command Administrative Office, National Guard. The role involves reviewing, evaluating, and analyzing obligations and expenditures, preparing summaries, identifying deficiencies, and assisting management in interpreting reports. The analyst will develop visual media to present trends and performance status, and aid in streamlining documentation and procedures. The position also requires implementing management control plans and providing recommendations for program management, including funding allocations and budget development. Researching and interpreting regulations, developing state program policies, and conducting training are also key responsibilities. The analyst will develop program spreadsheets, advise on timing of obligations and expenditures, verify timely execution of funds, and monitor/track obligations and expenditures. They will investigate deviations, formulate funding guidance, review budget activities, and project future requirements. The role also involves collecting and maintaining historical data for planning future programs.

Requirements

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• Must be able to obtain and maintain the appropriate security clearance of the position.
• May occasionally be required to work other than normal duty hours; overtime may be required.
• Each applicant must fully substantiate (in his/her own words) that he/she meets the requirements of the Specialized Experience listed below.
• DO NOT COPY THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION. DOING SO MAY RESULT IN DISQUALIFICATION FOR THE POSITION.
• GENERAL EXPERIENCE: Experience, education, or training in administrative, professional, investigative, technical, or other responsible work which demonstrates analytical ability and a practical and theoretical knowledge of the functions, processes, and principles of management.
• Knowledge of the National Guard organizational structures, functions, procedures, and techniques.
• Experience using computer and automation systems.
• 1-year specialized experience, education, or training equivalent to at least the next lower grade level.
• Experience, education, or training which has provided application of practices, theories, techniques, and methods of management.
• Experience analyzing, interpreting, and developing policies and procedures of local management.
• Applied knowledge of management principles, organizational theory and techniques of analysis.
• Knowledge of agency administrative guidance and operating procedures coupled with analytical ability is required to develop information required by the chief to determine feasibility and legality of proposed program and operational plans.
• Knowledge of and ability to prepare and present detailed briefings to the chief, management and other involved individuals on subjects pertinent to the organization's functions.
• If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

Nice To Haves

• Substitution of Education for Specialized Experience: master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related

Responsibilities

• Reviews, evaluates and analyzes obligations and expenditures.
• Prepares directorate or division summaries from reports submitted by Major Subordinate Commands (MSC).
• Summarizes and interprets significant data collected and relates this data to the organizations program actions; identifies and analyzes deficiencies in resource consumption, training, workload and scheduling, and valuates deviations from standards, plans, and estimates to determine cause and impact on missions.
• Assists management in interpretation and utilization of reports and information provided.
• Develops various visual media to present trends, performance status, capability and related management information.
• Aids functional areas in identifying areas of record documentation and procedures that can be streamlined, combined or improved and initiates methods to operate under the new or revised system.
• Implements management control plans.
• Provides recommendations to subordinate organizations for proper management of programs.
• Recommends funding allocations and monitors expenditure to ensure allocations are being utilized as planned and are not being exceeded.
• Adjusts allocations as needed.
• Report expenditure status to management and National Guard Bureau (NGB) as required.
• Develops an annual budget for programs based on budget guidance received from higher headquarters.
• Reviews prior and current budgets/funding trends, compiles funding projections and prepares funding recommendations.
• Anticipates requirements for program funds by reviewing execution plans and recommends appropriate action such as reprogramming funds from one program to another to correct funding shortfalls.
• Reviews the status of program milestones requests payment of funds after it has been determined that the requirements have been properly satisfied.
• Researches and interprets personnel and training regulations, DA Pam's, Circulars, and NGB guidance.
• Works concurrently with management to develop state program policies and procedures.
• Provides advice and assistance to management on accountability and legality of operating programs.
• Makes MSC assistance visits to ensure policies and procedures are being adhered to.
• Conducts training for proper management and accountability of programs.
• Assists management in preparing guidelines and instructions to MSCs for development of the yearly State Operating Budget (SOB).
• Reviews data on program requirements (e.g. manday requirements, commercial transportation requirements, temporary employment requirements, etc.) to support and justify each separate program by appropriation/activity.
• Develops and prepares current year program spreadsheets.
• Advises management on timing of obligations and expenditures for Cooperative Agreement service contracts, equipment acquisitions and other unusual commitments.
• Verifies that obligations and expenditures occur on a timely basis IAW current year program and monthly schedule of obligations and expenditures.
• Ensures resources are available and are being properly and effectively expended to support program objectives.
• Monitors and tracks obligations and expenditures throughout the execution phase.
• Investigates and prepares explanations of deviations from estimates or program objectives and develops recommendations to managers for budgetary adjustments.
• Formulates and reviews all Annual Funding Guidance/Programs (AFG/AFP) ensuring obligation authority is not exceeded and budget adjustments are properly staffed.
• Review trends and performs analysis of separate budget activities then provides information to management.
• Projects requirements for program requirements.
• Validates and refines inputs which have fluctuated.
• Monitors daily expenditure rates to associated activity programs.
• Reviews daily and monthly funding documents to determine if updates are correct or require further action.
• Develops, collects, and maintains various historical data used to initiate planning, programming and execution of current and future training and operations programs.
• Performs other duties as assigned.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
• Contact the hiring agency for more information on the specific benefits offered.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level