Program Analyst / Senior Program Analyst

The State Bar of California•San Francisco, CA

1d•$94,819 - $139,079•Hybrid

About The Position

The State Bar of California seeks a full-time Program Analyst or Senior Program Analyst who will be a key member of the grants team. Responsibilities may include administering grants for legal services to low-income Californians; supporting grant compliance by helping ensure grantees meet statutory and program requirements and reporting deadlines; researching and writing memos to the LSTFC and its committees; maintaining important relationships with volunteers, agencies, grantees, and other stakeholders; and developing and managing a variety of projects to help increase transparency, efficiency, and impact of grants administration. This position will require travel to visit in-person with State Bar grantees and other stakeholders. The successful candidate will be an excellent communicator with precise writing and analytical skills; demonstrate sound judgment and attention to detail; and have strong project management and organizational skills. Because of OA&I’s work with public commissions and councils, other State Bar offices, and external stakeholders, collaboration and relationship building skills are essential. Experience in compliance, public speaking, legal aid, or grantmaking is a plus. The team values people who bring a passion for social justice, collegiality, and integrity to the workplace.

Requirements

Bachelor’s degree in a field that develops skills related to essential duties, or a combination of education and experience sufficient to perform the duties of the position.
Two (2) years of experience in data collection and evaluation, research or performance or financial analysis, grant compliance in a public sector, legal or nonprofit environment, or equivalent (for Program Analyst).
Minimum of three (3) years of journey-level professional experience in data collection and evaluation, research or performance or financial analysis, or grant compliance in a public sector, legal or nonprofit environment, or equivalent (for Senior Program Analyst).
Excellent communicator with precise writing and analytical skills.
Sound judgment and attention to detail.
Strong project management and organizational skills.
Collaboration and relationship building skills.
Knowledge of operations, services, and activities of the assigned program, departmental programs, policies, procedures and terminology.
Knowledge of codes and regulations as related to assigned program responsibility.
Knowledge of principles of data analysis and research tools.
Knowledge of problem identification, analysis and evaluation.
Knowledge of problem solving and conflict resolution methods and techniques.
Knowledge of computer information systems, including personal computer applications, word processing and spreadsheet programs.
Knowledge of principles of effective writing and verbal presentation.
Working knowledge of the State Bar Offices and their functions and a general knowledge of other agencies and their interface with the State Bar.
Knowledge of computerized information and database recordkeeping systems.
Ability to apply the policies and practices of a department.
Ability to review and analyze complex qualitative and quantitative data.
Ability to audit records and accurately gather, record and evaluate data; analyze and interpret information and adopt effective courses of action.
Ability to operate modern office equipment including computer hardware, software, and internet and web-based applications.
Ability to make fine visual distinctions upon proofreading written documents and viewing information on a computer screen.
Ability to compile data and prepare narrative and statistical reports.
Ability to appropriately respond to requests and inquiries from the public, State Bar members, or other departments.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to establish and maintain effective interpersonal relationships at all organizational levels as well as with the public.
Ability to maintain the confidentiality of information.
Knowledge of principles of office management, budgeting, administration and supervision.
Knowledge of interviewing and investigative techniques.
Ability to understand, interpret and apply laws, rules and regulations related to assigned programs.
Ability to plan, organize, coordinate and evaluate programs under conflicting deadlines and demands.
Ability to analyze material and problems and identify solutions.
Ability to analyze problems and complaints, and identify solutions in a timely manner.
Ability to mentor, assign and prioritize work assignments of staff in support of meeting program goals.
Knowledge of personnel selection and supervisory principles, practices, and procedures.
Knowledge of office procedure, budget preparation and maintenance techniques.

Nice To Haves

Experience in compliance.
Experience in public speaking.
Experience in legal aid.
Experience in grantmaking.
Passion for social justice.
Collegiality.
Integrity.

Responsibilities

Administering grants for legal services to low-income Californians.
Supporting grant compliance by helping ensure grantees meet statutory and program requirements and reporting deadlines.
Researching and writing memos to the LSTFC and its committees.
Maintaining important relationships with volunteers, agencies, grantees, and other stakeholders.
Developing and managing a variety of projects to help increase transparency, efficiency, and impact of grants administration.
Performs professional work in support of State Bar programs and services within the various State Bar divisions/units, as assigned, involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures.
Researches information by identifying, locating and extracting relevant data in order to obtain sufficient, valid and reliable data for analysis and decision making purposes.
Reviews processes and maintains program transactions, records and other documents; assists in the preparation and maintenance of statistical data, reports, correspondence, special studies, and conducts research.
Participates in a variety of complex and detailed programmatic responsibilities involving problem solving.
Evaluates program effectiveness by comparing outcomes to goals in order to determine whether to take corrective actions or recommend modification to processes and procedures.
Performs research into program and quality control regulations and procedures; prepares reports on findings; identifies problems of non-compliance; recommends corrective action regarding discrepancies.
Conducts audits to determine if there are program inconsistencies or non-compliance.
Provides input in developing and evaluating program policies and procedures and evaluates and proposes changes concerning the methods of operation.
Provides expertise and guidance to other professional, and/or administrative staff in complex program analysis and solutions.
Performs advanced research, conducts studies to determine needs, prepares reports, and recommends implementation procedures for a variety of program needs.
Serves as a primary communication liaison with State Bar committees, members, financial institutions, vendors, contractors, general public, other departments and employees.
Evaluates existing and alternative policies and makes recommendations toward establishment of revised policies and procedures.
Performs advanced professional work in support of State Bar programs and services involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures.
Provides lead direction over programs, staff or special projects, which involves assigning, reviewing and coordinating the work of staff.
Trains staff in program policies, rules, regulations and procedures; assesses workloads, assigns employees as necessary to ensure the proper level of support for ongoing activities of the department.
Assists with the selection, training, direction, and evaluation of staff.
Implements guidelines to ensure adherence to the State Bar rules and regulations governing the administration of State Bar programs, services, and membership.
Represents the State Bar at programs and functions, and responds to inquiries from board members, management, attorneys and the public.