Program Analyst III (8636)

Patricio Enterprises, Inc.•Stafford, VA

96d•Onsite

About The Position

Patricio Enterprises is seeking a Program Analyst III to assist the team lead with the planning, development/refinement, initiation, and execution of new requirements, projects, procedures, and guidelines. This role involves maintaining awareness of program execution and milestones, supporting risk-loaded integrated master schedules, and applying acquisition processes and policies related to life cycle management. The analyst will consider affordability, technology maturity, and responsiveness to formulate operational goals and capabilities, and assist in developing annual and long-range plans. Facilitating milestone planning includes preparing and reviewing technical briefing materials, documentation, and program schedules. The position requires reviewing, analyzing, and evaluating program development, status, progress, and performance, and making recommendations for acquisition approaches. The analyst will also review and assess technical, cost, and schedule data, identify shortfalls, and assist in mitigating program risks. A key aspect is stimulating customer alliances, enhancing stakeholder relations, and promoting rapport with customers. The role involves drafting, reviewing, and updating various documents, including acquisition documentation, memorandums, and executive summaries, in accordance with DoD policies. Maintaining a list of required documents and their projected need dates is essential. The analyst will lead or participate in integrated product teams (IPTs), milestone decisions, and program updates. Coordination of conferences, meetings, and reviews, including scheduling, developing materials, and tracking action items, is also required. Input will be provided for recurring reports, and leadership will be briefed on program status. The analyst will communicate programmatic issues, assist in developing top-level briefings, and track action items, meeting minutes, and program milestones. Determining appropriate assignments, setting priorities, and monitoring progress to meet deadlines are crucial. Maintaining program management tools and processes, obtaining and updating project information, and responding to formal taskers are also part of the responsibilities. The role includes monitoring and protecting acquisition-sensitive materiel and meeting assigned deadlines. Managerial and executive skills are needed to construct and maintain program schedules, analyze program development, and provide analytical, acquisition, and administrative support. Developing and maintaining an Integrated Master Schedule (IMS) that synchronizes all program management functional areas is required. Support for long-term Five Year Development Plan (FYDP) and near-term budget planning, including requirements identification, Obligations and Outlays (O&O) plans, and report development, is necessary. Migrating, archiving, and maintaining electronic program files in SharePoint, and developing, implementing, and monitoring information security policies, instructions, procedures, and control systems for clearance/classification authority are also key duties. This includes implementing and monitoring training programs for physical, information, and operational security, and developing policies for delegation of classification authority, use of classification guides, personnel access controls, and safeguarding information. Providing information on new developments in security processes and resolving unique security issues is required. The analyst will serve as the system domain administrator for the training development capability system and provide after-action reports for training elements.

Requirements

Knowledge of DoD Acquisition and Life-Cycle Management policies and procedures including DoD 5000 series and service-specific guidance.
Must be able to work independently.
Must be detail oriented and organized.
Must be able to manage multiple projects at one time.
Must be able to research, analyze, and evaluate information to provide multiple courses of action.
Must be able to express ideas effectively orally and in writing.
Proficiency with Microsoft Office.
Bachelor's degree with 5 - 7 years of DoD acquisitions experience, or a Master's and 3 to 5 years of experience.
Experience working with the Federal Government.
Secret clearance required.

Nice To Haves

Experience with Primavera and Microsoft Project, Outlook, PowerPoint, Excel, and Word.

Responsibilities

Assist the team lead with the planning, development/refinement, initiation, and execution of new requirements, projects, procedures, and guidelines.
Maintain awareness of program execution and milestones, as well as their strategic impacts.
Support risk-loaded integrated master schedule (IMS) for a complete engineering development program involving hardware and software development, multiple sub-component integration, and system testing.
Support project management, engineering management, Department of Defense (DoD) acquisition, or another related subjects of comparable complexity and responsibility; apply acquisition processes and policies as outlined in the Department of Defense Instruction (DoDI) 5000.02, relating it to life cycle management (product development, production, and sustainment).
Consider affordability, technology maturity, and responsiveness to assist in the formulation of broad, time-phased operational goals and initial capabilities.
Assist in development, design, and implementation of annual and long-range plans to realize the product development components of strategic goals.
Facilitate milestone planning by preparing, reviewing, and updating technical briefing materials, documentation, and program schedules; and developing and implementing technical and programmatic plans and measures to track programs.
Apply relevant skills to review, analyze, and evaluate program development, status/progress, and performance (i.e., acquisition strategies and documentation, acquisition phases and decision levels, and timing and scope of decision reviews), and make recommendations for tailoring an acquisition approach which best fits program conditions. Recommendations shall minimize the time it takes to satisfy the validated need, consistent with common sense, sound business management practice, applicable laws and regulations, and the time-sensitive nature of the users’ requirement.
Review and assess technical, cost, and schedule data and work with Government staff to identify shortfalls and potential corrective actions.
Assist in identifying, assessing, developing, and mitigating program risk.
Work at a senior level to stimulate customer alliances for portfolio, program, and project support, maintaining personal and organizational interactions to enhance stakeholder relations and actively promote rapport with customers.
Draft, review, staff, file, and update a variety of documents, to include acquisition documentation, memorandums, information and issue papers, briefings, executive summaries, milestone review packages, e-mails, and meeting minutes. When applicable, documents shall be prepared in accordance with DoD policies and procedures for the research, development, test and evaluation, and procurement of materiel and shall be sufficiently complete, accurate, and timely to establish program goals, objectives, and milestones. These activities require Primavera and Microsoft Project, Outlook, PowerPoint, Excel, and Word.
Maintain a list of required documents for assigned programs with corresponding projected need dates.
Lead an integrated product team (IPT) and/or participate and provide input to program functional IPTs, Interim Program Reviews (IPRs), milestone decisions, and required program updates.
Coordinate both internal and external conferences, meetings, and reviews for relevant stakeholders, ensuring that locations, phone, and video teleconference lines are properly booked for use; scheduling speakers; developing and providing meeting materials (e.g., day-to-day schedules, agendas, presentations and displays, etc.); and tracking action items as needed. The contractor shall support each event in person and/or via teleconference, video teleconference, and web conference. In addition, for each meeting conducted, the contractor shall develop meeting minutes and/or an executive summary.
Review and provide input to acquisition documentation in support of program milestone decisions and IPRs.
Provide input to support annual, monthly, and weekly recurring reports, as needed.
Brief leadership on the status of program reviews and recurring reports.
Provide program status updates at regular senior staff meetings.
Communicate programmatic issues, concerns, and information.
Assist to develop and update top-level briefings for public presentation to be utilized at various conferences and events.
Track the status of action items, meeting minutes, program milestones, and monthly reports.
Assist in determining appropriate assignments; setting priorities, monitoring progress, and reporting on progress to meet established milestones and deadlines.
Ensure that product teams are aware of deadlines, assignments, and objectives.
Assist in maintaining program management tools and processes.
Obtain and maintain all information regarding the projects and events he/she is responsible for managing and provide updates on issues, upcoming meetings, briefings, and taskers related to assigned projects, both orally and in written form.
Assist in the review, preparation, and submission of responses to formal taskers related to acquisition and program office operations.
Monitor/protect acquisition-sensitive materiel.
Meet assigned deadlines.
Apply managerial and executive skills to construct and maintain a program schedule; review, analyze, and evaluate program development, progress, and performance; and provide on-going analytical, acquisition, and administrative support by managing and coordinating daily staff operations.
Develop and maintain an IMS that synchronizes activities of all program management functional areas into a logically linked sequence of events from program initiation to program completion such that activity changes in any one functional area reveals effects on activities of all other functional areas and reflect risk at a defined confidence level.
Support long term Five Year Development Plan (FYDP) and near term (current, future year) budget support, to include identification of requirements, preparation of Obligations and Outlays (O&O) plans, conduct of internal reviews, and development of applicable reports.
Migrate, archive, and maintain electronic program files in appropriate SharePoint locations.
Develop, implement, and monitor information security policies, instructions, procedures, and control systems for activities involving clearance/classification authority and guides.
Implement and monitor training programs regarding physical, information, and operational security.
Develop, implement, and monitor policies, instructions, procedures, control systems, and methods for the following functions: Delegation and exercise of classification and declassification authority, Use of classification guides, document marking, and safeguarding, Personnel access controls, “Need to Know” criteria, Physical storage and control, Security education, Transmitting, transferring, reproducing, downgrading, and destroying information.
Provide information on new developments and advances in security processes, methods, and application, to include resolution of unique, time-sensitive issues and implementation of new techniques, requirements, and systems.
Serve as the system domain administrator for the training development capability system. The contractor shall provide after-action reports for each training element, to include a summary of the training and results.