Program Analyst - Educational Services

Peoria Unified School District•Glendale, AZ

3d•Onsite

About The Position

Under the direction of the Educational Services, the Program Analyst will perform a variety of administrative, analytical, and technical functions of a difficult and complex nature in support of both district-wide and departmental programs. The incumbent provides administrative, research and analytical, and technical support to a variety of district-wide and departmental programs. These programs include Leadership and Governance, Strategic Planning, Program and Process, Curriculum and Instruction, Federal Programs Support, and Budget Management and Financial Planning. Specific duties include conducting data analysis, supporting federal programs budget and expenditures, performing administrative support and coordination, managing updates and approvals for Governing Board Policies, composing documentation, creating and maintaining files, and coordinating committees. The role also serves as a confidential assistant to the Director of Learning & Teaching, conducts analysis and creates reports regarding the department budget, prepares and tracks requisitions/purchase orders, coordinates with vendors, prepares and tracks Personnel Action Requests, works with Accounts Payable, provides administrative support for RFQ's/RFP's, prepares expense reports, and reviews documentation for completeness and compliance.

Requirements

High school diploma or GED
At least three years of successful experience performing the duties and assignments listed above.
Must hold or obtain an IVP fingerprint clearance card.
Must be able to pass a background clearance check.

Nice To Haves

BS or BA degree preferred.
Alternatively, any equivalent combination of work experience and education from which comparable knowledge, skills, and abilities have been acquired.

Responsibilities

Conducts data analysis in support of program planning, operation, and continuous improvement.
Supports federal programs budget and expenditures; works with business services to support budget development, expenditures, and reimbursements.
Performs administrative support and coordination.
Assists in managing updates and approvals for Governing Board Policies, weekly communications to site administrators, and standard operating procedures related to the supported programs.
Performs contract administration, such as annual renewals, cost projections, etc.
Develops budget projections and tracking models.
Composes documentation (e.g. correspondence, minutes, reports, etc.).
Creates, maintains, and archives files, records, and other content for assigned programs.
Helps coordinate the work of program-related committees and working groups.
Assists supervisor in preparation of presentation materials and reports for district leadership and the Governing Board.
Serves as confidential assistant to the Director of Learning & Teaching.
Conducts analysis and creates reports regarding the Educational Services department budget.
Prepares and tracks requisitions/purchase orders and coordinates with vendors and other external agencies as required.
Prepares and tracks electronic Personnel Action Requests.
Works with the Accounts Payable department to process vendor invoices on behalf of Educational Services and Learning & Teaching.
Provides administrative support for RFQ's/RFP's and proposal evaluations.
Prepares expense reports for Educational Services leadership.
Reviews and checks documentation for completeness, accuracy, and compliance with applicable statutes, policies, and regulations.
Performs other duties as assigned.