Program Administrator

The Florida Bar•Tallahassee, FL

1d•Onsite

About The Position

The role of the Program Administrator is to be proactive in serving their assigned groups so as to avoid being reactive. Management of assigned sections, divisions, and committees administrative and program related duties, including understanding and explaining and helping to ensure sections, divisions, and committees adhere to Standing Board Policy regarding budgets and section/division financials.

Requirements

Bachelor's Degree (proof of degree required at interview).
Three (3) years of public relations and/or business administration and/or association management experience.
Technology
Websites, online CLEs, webinars, live webcasts
Working knowledge of financial/accounting and budgeting practices
Public relations techniques
Professional office procedures and practices
Correct spelling, punctuation and grammar usage
Working with databases
Computer proficiency
MS Word, MS Excel, and MS PowerPoint
Adobe Acrobat
Microsoft Office 365 and Outlook
Travel frequently
Communicate effectively and professionally, verbally and in writing
Organize and prioritize work
Coordinate multi-faceted projects
Interpret The Florida Bar policies and procedures
Manage difficult situations with tact and professionalism
Consistently provide an excellent service-oriented attitude
Establish and maintain effective working relationships
Operate well under pressure and in a team atmosphere
Handle numerous deadlines
Learn The Rules Regulating The Florida Bar
Learn new computer software/databases
Manage and maintain a high level of confidentiality
Use discretion and independent judgment
Create ADA compliant forms and documents using Adobe

Responsibilities

Develops and administers all aspects of new and ongoing meetings, conventions, and retreats in various locations and activities for committees.
Administers continuing legal education seminars in various locations in-state, out-of-state and out-of-country.
Coordinates publication of section newsletters, membership directories, handbooks, journals, section service projects, and special projects adopted by assigned sections/divisions/committees, etc.
Prepares, communicates, presents, monitors, and administers budgets for assigned sections/divisions. Educates section leadership on Standing Board Policy regarding budget, section management fees, CLE administrative and other costs, and financial statements. Analyzes past expenses and anticipates future expenditures. Prepare budget amendments as approved by Executive Councils
Responds to Bar members, which includes routine work with officers, executive council and committees, along with general Bar members calling regarding section/division/committee inquiries
Administers special projects adopted by sections, e.g. grant programs, scholarships, special benefits for executive council such as travel reimbursement or sponsorships to section CLEs for the executive council and general Section Membership
Other duties as assigned