Program Administrator

University of Arkansas System•Little Rock, AR

17d•Onsite

About The Position

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans. UAMS offers amazing benefits and perks (available for benefits eligible positions only): Health: Medical, Dental and Vision plans available for qualifying staff and family Holiday, Vacation and Sick Leave Education discount for staff and dependents (undergraduate only) Retirement: Up to 10% matched contribution from UAMS Basic Life Insurance up to $50,000 Career Training and Educational Opportunities Merchant Discounts Concierge prescription delivery on the main campus when using UAMS pharmacy Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Requirements

Bachelor’s degree in administration, communications, business (or related field) PLUS four (4) years programmatic & executive level support, correspondence & writing correspondence in a professional capacity OR HS diploma/GED PLUS eight (8) years professional and executive administrative & programmatic support including professional correspondence and writing experience.
Strong organizational skills
Proficient with MS Office programs including Outlook, Word, Excel and Power Point with Intermediate Level Proficiency.
At least 5 years’ experience preparing executive level correspondence including letters, resumes, CV’s, letters of reference, various support letters and other general and professional correspondence and documents.

Nice To Haves

Bachelor’s Degree in administration, communications, business or related.

Responsibilities

Coordinate clinical programs, educational activities, physician outreach, and special projects.
Collect, maintain, and report program and registry data.
Support research and grant activities, including literature searches and document preparation.
Prepare monthly budget reports and assist with financial planning, purchasing, and invoicing.
Manage faculty calendars, meetings, clinical schedules, and educational responsibilities.
Maintain faculty curricula vitae, biosketches, medical licenses, memberships, credentialing, and reappointment documents.
Assist with promotion and tenure packets and prepare professional correspondence.
Coordinate meetings, conferences, speaking engagements, and domestic and international travel.
Process purchasing, travel, reimbursements, and encumbrances according to UAMS and state policies.
Manage the departmental inventory database and complete the annual inventory.
Prepare, review, and edit presentations, letters, reports, and other professional documents.
Provide administrative support and coverage to other divisions as needed.
Perform other duties as assigned.