Program Administrator, Education, Workforce & Well-Being

American College of Obstetricians and Gynecologists•Washington, DC

11d•$65,000 - $75,000•Hybrid

About The Position

The Program Administrator manages the day-to-day logistics and operations of CME and Well-Being/Professional and Leadership Development programs. The role coordinates projects and program activities; manages fiscal and administrative processes; supports implementation and reporting; and applies departmental and organizational policies to help achieve program and department outcomes. The position requires sound judgment, the ability to prioritize multiple projects, and effective collaboration with internal and external partners. It is hybrid and requires commuting to ACOG’s Washington, D.C. office.

Requirements

Bachelor’s degree required.
Minimum of 2 years of related experience required.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Project coordination skills, including meeting management.
Ability to work with unfamiliar medical terminology.
Ability to work independently.
Proficiency with Microsoft Office Suite or related software.
Ability to travel.

Nice To Haves

Basic knowledge of marketing and social media platforms.
Basic knowledge of accounting management.
Project management experience in medical, public health, or clinical content development.

Responsibilities

Monitor program activities to ensure quality and accuracy and compliance with contractual and grant commitments; meet deliverables, develop website products, and execute work plans, projects, and assignments accurately and on time.
Serve as a communications liaison with external partners and plan and execute special projects related to program success.
Ensure adherence to program budgets; track and monitor expenditures and process invoices as needed.
Collaborate with marketing and communications teams to develop best practices and communication strategies and explore new formats for disseminating program materials.
Serve as the primary liaison for assigned meetings, including planning and logistics, coordinating timelines, assembling agenda materials, and developing and distributing minutes, reports, and updates.
Coordinate consultants, vendors, staff, and others involved in program activities and materials, including literature reviews, video and online course development and production, and marketing and promotion campaigns.
Manage and track proposal and reporting deadlines, work plans, evaluations, submissions, and status updates; assist with drafting program proposals and reports; and report issues to leadership.
Ensure compliance with organizational and funder requirements, federal regulations, and Grant Management Policy for reporting practices and standards; coordinate with funders and ACOG Legal, Finance, and Compliance staff.
Represent programs within and outside ACOG, conduct outreach at national and regional meetings, and present program activities and updates.
Develop relationships with professional associations and other health organizations to support programs.
Work with ACOG staff to create, track, and manage agreements and contracts with external partners and vendors.
Promote clinical guidelines and policies that support implementation of program recommendations.
Manage and edit program content through review and approval to ensure alignment with ACOG guidance and editorial standards.
Perform other duties as assigned.