Program Administrator, Medical Humanities (Part-Time)

Rice University•Houston, TX

7d•Onsite

About The Position

The Medical Humanities Program Administrator administers the daily operational and administrative functions of the Medical Humanities program in the School of Humanities and Arts. Responsible for front-office management, this role serves as the primary problem-solving point of contact for internal and external audiences, supporting program faculty, students, and visitors. Key responsibilities include coordinating administrative functions, curriculum and course offerings, event planning, website management, budget tracking, and outreach initiatives.

Requirements

Bachelor's degree (or equivalent related experience)
2+ years of experience (or equivalent related education)
Ability to develop and initiate new strategies
Advanced problem-solving skills
Strong verbal and written communication skills, with demonstrated professionalism when communicating with external partners, stakeholders, and community members
Ability to work well under pressure and manage multiple projects simultaneously
Strong organizational and time-management skills
Advanced knowledge of the Microsoft Office suite
Strong data analysis skills
Ability to work independently and as part of a team to meet expected deadlines and schedules
Adept at problem-solving, creating contingency plans, and handling issues when necessary
Exceptional attention to detail, with a high degree of accuracy regarding dates, spelling, and recordkeeping, combined with a strong client-service orientation
Ability to develop complex or multiple program partnerships and funding sources
Ability to oversee and direct staff
Knowledge of budget management and financial planning

Nice To Haves

Experience in academic program administration
Experience in event execution
Experience in content/website maintenance
Experience working in higher education
Familiarity with Rice University administrative systems (e.g., iO, Esther, CourseLeaf)

Responsibilities

Administers daily operations of the Medical Humanities program with general guidance from the Program Director and Associate Director.
Assists with program administration, course scheduling, General Announcements, and curriculum maintenance.
Plans, coordinates, and executes program events, guest lectures, meetings, and academic conferences.
Monitors program budgets, tracks operational expenses, and completes routine financial reporting.
Recommends and implements outreach efforts, including digital and print marketing, newsletters, and program communications.
Maintains and updates the Medical Humanities program website and social media channels.
Provides front-line administrative support and guidance to faculty, students, and campus visitors.
Assists with student recruitment, management of program records, and support of student award and fellowship processes.
Processes faculty reimbursements.
Processes procurement requests such as student awards, non-employee travel reimbursements, and honoraria for guest speakers.
Coordinates program faculty hiring and reappointments.
Administers inter-institutional programs (e.g., McGovern, Public Health, and practica).
Processes applications for program opportunities, awards, and funding.
Supervises student assistants.
Performs all other duties as assigned.