Program Administrator, Infectious Diseases, Department of Medicine

University of Saskatchewan • Saskatoon, SK

1d • CA$30 - CA$38 • Onsite

About The Position

This position provides program support to postgraduate medical education in the Department of Medicine. Reporting to the Finance and Administration Manager, Department of Medicine, and accountable to the Program Director and Postgraduate Dean, this role interacts with faculty, trainees, and staff across all training sites. The incumbent is expected to possess excellent interpersonal skills and attention to detail in record-keeping and correspondence. This position will develop, implement, and manage workflow strategies and priorities for long-term planning and objectives. The work is complex and performed independently, with general guidance from the Program Director, involving the determination of program processes, adherence to accreditation standards and collective agreement clauses, and setting self-discretionary timelines and priorities to achieve goals. The work environment is a shared, high-traffic area with other departmental support staff, emphasizing teamwork. This position requires an individual capable of maintaining a high level of confidentiality.

Requirements

• Completion of Grade 12.
• Completion of a recognized post-secondary business administration/administrative assistant program.
• Ability to work independently and collaboratively in a team environment.
• Demonstrated commitment to ongoing program development.
• Attention to detail and accuracy.
• Ability to coordinate and undertake multiple projects with competing demands and deadlines while maintaining efficiency and accuracy.
• Exceptional interpersonal and communication skills – both written and verbal.
• Enthusiastic and self-motivated.
• Ability to recognize and recommend changes in program policies/procedures for improved administration.
• Exceptional organizational, problem-solving, and decision-making skills.
• Knowledge of office software including MS Office, Excel, Internet and E-mail.
• Knowledge of One45 Software.
• Knowledge of other University and Health Authority systems.

Nice To Haves

• An equivalent combination of education and experience may be considered.
• Strong specialized working knowledge of Royal College/CPFC accreditation standards.
• Strong specialized working knowledge of the RDOCS collective agreement.
• Strong specialized working knowledge of CaRMS (Canadian Resident Matching Service).
• Strong specialized working knowledge of PGME.
• Strong specialized working knowledge of Program processes and policies.
• Two to five years of related experience (with a preference of five years) in a University/Academic Health Care setting in a program support role.
• Knowledge of Royal College Residency Training Programs/College of Family Physicians of Canada.
• Familiarity with accreditation processes.
• Familiarity with Competence by Design.
• Familiarity with collective agreements.
• Experience with One45 software.

Responsibilities

• Ensure processes within the program are adhered to and make recommendations for changes to clerical processes to enhance program operations.
• Gather data and create correspondence on behalf of the Program/Program Director.
• Participate in the implementation of training processes at all sites, including organizing rotations for effective education delivery.
• Compile reports and program correspondence, prepare agendas, minutes, and track action items for meetings.
• Prepare the program calendar and resident manuals.
• Create and maintain resident records efficiently using One45 software and paper copies.
• Coordinate and attend events.
• Schedule examinations.
• Develop and generate necessary documents for accreditation and participate in the accreditation process.
• Ensure all work is compliant with University and College policies, applicable regulations (RCPSC/CFPC), accreditation standards, and collective agreements.
• Attend regularly scheduled PGME Program Administrative Assistant (PAA) meetings.
• Participate in the PGME PAA mentorship program.
• Perform distributed site program travel as required.
• Perform other related duties as assigned.

Benefits

• The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED