Program Administrative Specialist

Cascade Energy • Salt Lake City, UT

8d • $52,000 - $67,600 • Remote

About The Position

We are seeking a Program Administrative Specialist. In this role, you will support the administration of programs providing incentive funding for energy efficiency projects, Strategic Energy Management (SEM), and Project engineering teams. Working within a program-specific team, the key role of a Program Specialist is to drive the work supporting the team’s processes which showcase the energy savings achieved for clients. This includes project tracking, scheduling, invoicing, performing quality control reviews, drafting summary reports, and writing proposals. The Program Specialist carries out this role at levels I and II depending on their qualifications and experience, the complexity of the program needs, and their time spent working in this capacity at Cascade.

Requirements

• Two years or more of work experience in a technically focused, customer service role
• Previous experience managing multiple customers and programs across multiple locations

Nice To Haves

• Previous experience with continuous improvement programs desirable
• Associates or Bachelor’s degree preferred (or significant coursework completed), with preference for business administration, project management or similar area of study

Responsibilities

• Perform administrative quality checks of reports, presentations, memos, collateral, and other program-specific documents. Ensure all program requirements plus formatting/branding guidelines are met.
• Prepare routine reports for both internal and external customers. This may involve running reports from program‑specific software, analyzing data for accuracy and completeness, reconciling inconsistencies, reaching out to others for highlights/updates, and inserting exported information into report templates.
• Support the coordination and planning of meetings, events, webinars, conference calls, etc. Record and publish meeting minutes upon request.
• Manage program-related data entry and file management needs using programs such as SharePoint.
• Manage monthly invoicing process for team, which could include invoicing to utilities/programs for reimbursement, managing program bank accounts, budget reconciliation, and issuing checks to customers. Identify and resolve any problems associated with data integrity of invoicing or billing.
• Use program-specific software programs, such as SharePoint, Ajera, and Energy Sensei, to support team tracking and reporting needs. Ensure accurate project status, auditable records and documentation, and that projects are proceeding as planned

Benefits

• Our total rewards include competitive pay and a comprehensive benefits package designed to support your wellbeing and financial security. We provide health, dental, and vision coverage, along with flexible spending and health savings account options that include employer contributions.
• Additional benefits include life insurance, short- and long-term disability coverage, paid parental leave, and a 401(k)-retirement plan with a guaranteed 3% employer contribution.
• Cascade is proud to offer an Employee Stock Ownership Plan (ESOP), annual cash performance bonuses, paid vacation and sick time, and an inclusive, flexible holiday policy.
• To further support wellbeing, we provide a $500 contribution that can be applied to an HAS, FSA, or Lifestyle Spending Account.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees