Program Administrative Coordinator
About The Position
SciTec, Inc. is a dynamic small business with the mission to deliver advanced sensor data processing technologies and scientific instrumentation capabilities in support of National Security and Defense. We support customers throughout the Department of Defense and U.S. Government in building innovative new tools to deliver unique, world-class data exploitation capabilities. Important Notice: SciTec exclusively works on U.S. government contracts that require U.S. citizenship for all employees. Applicants that do not meet this requirement will not be considered. We are seeking a Program Administrative Coordinator to provide critical administrative and operational support to a fast-paced technical organization. This role focuses on processing paperwork, submitting and tracking access requests, maintaining certification records, and ensuring administrative requirements are completed accurately and on time. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple administrative workflows while coordinating with internal teams and external stakeholders.
Requirements
- Associate’s degree or equivalent
- 2+ years of experience in an administrative, operations, or program support role
- Strong organizational and time-management skills
- High attention to detail and accuracy
- Proficiency with Microsoft Office or Google Workspace (Excel/Sheets, Word/Docs, email)
- Ability to manage multiple tasks and deadlines simultaneously
- Strong written and verbal communication skills
- Ability to handle sensitive information with discretion
Nice To Haves
- Experience supporting technical, government, or regulated programs
- Experience tracking certifications, training, or compliance requirements
- Familiarity with access request systems, ticketing tools, or internal portals
- Experience maintaining spreadsheets or trackers for status and reporting
- Comfortable working in a process-driven environment
- Ability to work independently with minimal supervision
- Active DOD Secret Clearance
Responsibilities
- Process and submit administrative paperwork related to program operations
- Prepare, submit, and track system, facility, and tool access requests
- Maintain and track employee certifications, training records, and compliance documentation
- Monitor expiration dates and notify stakeholders of upcoming renewals or required actions
- Track status of administrative requests and follow up to ensure timely completion
- Maintain accurate records, spreadsheets, and documentation repositories
- Coordinate with internal teams to gather required information and signatures
- Support onboarding and offboarding administrative activities
- Assist with preparation of reports, trackers, and status updates
- Ensure documentation complies with organizational policies and requirements
- Respond to administrative inquiries and provide status updates
- Perform other administrative duties as assigned
Benefits
- 4% Safe Harbor 401(k) match
- 100% company paid HSA Medical insurance, with a choice of 2 buy-up options
- 80% company paid Dental insurance
- 100% company paid Vision insurance
- 100% company paid Life insurance
- 100% company paid Long-term Disability insurance
- Short-term Disability insurance
- Annual Profit-Sharing Plan
- Discretionary Performance Bonus
- Paid Parental Leave
- Generous Paid Time Off, including Holiday, Vacation, and Sick Pay
- Flexible work hours
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
251-500 employees
