Administrative Program Coordinator

City of Hope • Duarte, CA

23h

About The Position

Join the forefront of groundbreaking research at the Beckman Research Institute of City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. Our dedicated and compassionate faculty and staff are driven by a common mission: Contribute to innovative approaches in predicting, preventing, and curing diseases, shaping the future of medicine through cutting-edge research.
An Administrative Program Coordinator role is available to support the new Comprehensive Cancer Center Deputy Director. You will perform a variety of administrative duties and analytical functions to support the daily operations. The work assignments are often complex, diversified, and confidential which requires you to be highly responsible, tactful, and professional. To add, this role requires excellent organizational skills, meticulous attention to detail, and flexibility to support the needs of the department. Being independent, self-motivated and ability to multitask is required to be successful with positive outcomes.

Requirements

• Bachelor’s Degree or equivalent experience may substitute for minimum education requirements
• 3 or more years of progressively responsible experience in business administration, clinical research or healthcare environment

Responsibilities

• Assist in department business activities, including but not limited to budget preparation and monitoring; account management; purchasing; personnel; facilities; travel and reporting required by the institution. Participate in short and long-range planning and policy or program development by analyzing operational policies, resource utilization, etc. and developing recommendations for department management.
• Serve as a primary point of contact/ information for department faculty and as a liaison to visitors (physicians, vendors, students, allied health professionals) as required and fulfills information requests from internal and external business contacts.
• Schedule & maintain calendars, appointments, meetings & travel itineraries/arrangements for Department.
• Resolve routine and complex inquiries and problems requiring in-depth knowledge of departmental and organizational policies, procedures & projects in progress.
• Organize and expedite flow of work, initiating follow-up action as appropriate. Coordinate and maintain department policy/procedure administrative training manual.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees