Program Administrative Coordinator
About The Position
This role administers graduate medical education programs and provides advanced coordination and oversight of day-to-day fellowship operations. Under the supervision of the Practice Operations Manager and the Fellowship Program Directors, the coordinator will oversee administrative operations for the PCCM fellowship program. This position involves complex and diverse tasks that require a strong understanding of strategic processes, attention to detail, and the ability to manage sensitive timelines independently. Strong communication, data management, and organizational skills are essential. Flexible availability is needed during peak seasons, particularly recruitment and orientation.
Requirements
- Bachelor's Degree - Required
- At least five (5) years administrative experience - Required
- Intermediate proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)
- Excellent verbal and written communications skills
- Excellent interpersonal skills
- Excellent organizational skills
- Excellent time management skills
- Strong project management skills
- Strong conflict resolution skills
- Ability to work independently with minimal supervision
- Ability to collaborate with stakeholders at all levels
- Ability to influence others to accomplish tasks outside of the direct span of control
Nice To Haves
- At least seven (7) years administrative experience - Preferred
- In a healthcare related environment - Preferred
Responsibilities
- Manage and maintain ERAS and other applicant tracking systems.
- Organize and maintain files (applicant scores, evaluations, licenses, etc.).
- Coordinate interview logistics (faculty schedules, candidate schedules, meeting and greeting candidates).
- Oversee evaluation collection and data collation (including Milestones, CCC documentation, 360 evaluations, and more).
- Support the selection committee through application review, scoring, and ranking.
- Submit final rank list; send and compile post-match surveys to support quality improvement.
- Oversee Fellow onboarding in coordination with GME, MSA, OH, and Talent Acquisition.
- Assist with visa processing, credentialing, and licensing.
- Serve as liaison to ACGME and assist with compliance, data entry, and site visit preparation.
- Coordinate CCC and PEC meetings, take minutes, and support program evaluation and improvement initiatives.
- Maintain work hour restriction compliance and reporting.
- Schedule recurring meetings and manage fellow program logistics.
Benefits
- Annual influenza vaccine
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
