Program Administrative Assistant - Child Development Center

CCC Social Sourcing•Chicago, IL

12h•Onsite

About The Position

Truman College is seeking a Program Administrative Assistant to help assist in our Child Development Lab Center in areas of enrollment, attendance, health, safety and nutrition in accordance with grant regulations, licensing and accreditation standards. The Program Administrative Assistant will assist in filing and record-keeping, creating documents and reports and act as the first point of contact for parents and visitors to the Child Development Lab Center.

Requirements

Associate’s Degree in Business, Education or a related field, plus two (2) years of experience in completing clerical tasks and working with clients/customers required.
Must have a “customer service” attitude, as the position requires a great deal of interaction with parents and staff.
Position requires strong oral and written communication skills.
Must be highly organized, motivated and able to meet deadlines.
Must be able to work independently with limited supervision.
Must have computer skills and a working knowledge of Microsoft Office, including Excel, Word.

Nice To Haves

Bachelor’s Degree preferred.
Work experience in a Head Start center or social service agency is preferred.
Bilingual preferred.

Responsibilities

Assists in recruiting, enrolling, and maintaining information about eligible children for the center by gathering and entering data and maintaining appropriate files and children’s folders.
Directs parents, visitors and faculty to appropriate staff via face-to-face and telephone contacts.
Under supervision of Site Director and Family Services Coordinator, works with parents on a variety of issues surrounding enrollment, fee payment, and family issues.
Assists in management of accounts payable and receivables; maintains tracking of volunteer hours for in-kind billing.
Creates, revises and updates documents, memos, letters, and forms as needed.
Completes monthly reports and provides other assistance to Site Director, as needed.
Enters data into child development center management tracking systems. This data would include, but not be limited to, attendance, health information, family information, and staff information.
Maintains inventory and orders office and classroom materials and supplies.
Works with college to ensure center receiving appropriate food service.
Documents problems with services.
May be asked to attain food service license and assist with food disbursement.
May be asked to assist with ordering food or developing menus, as needed.